Title
Dept/ Agency: Health and Community Wellness
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Professional Service Contract
Purpose: To provide grant writing and quality management support, on behalf of the Ryan White Program
Entity Name: Public Strategies, Inc.
Entity Address: 413 Indiana Avenue, Long Branch, New Jersey 07740
Contract Amount: Not to Exceed $160,000.00
Funding Source: United States Department of Health and Human Services, Health Resources & Services Administration
Contract Period: March 1, 2016 through February 28, 2017
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions (X) RFP ( ) RFQ
( ) Private Sale (X) Grant (X) Sub-recipient ( ) n/a
Additional Information:
Partial certification of funds in the amount of $44,500.00.
Ryan White funds accepted by Resolution 7R2-b adopted on March 16, 2016.
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WHEREAS, the City of Newark desires to continue to provide HIV/AIDS healthcare, supportive and related services to infected and affected residents of the Newark Eligible Metropolitan Area (EMA) which is comprised of Essex, Union, Morris, Warren and Sussex Counties; and
WHEREAS, pursuant to Resolution 7R2-b adopted on March 16, 2016, the Municipal Council of the City of Newark authorized the Mayor and the Director of the Department of Health and Community Wellness to apply for funds from the United States Department of Health and Human Services, Health Resources and Services Administration, 5600 Fishers Lane, Rockville, Maryland 20857, pursuant to the Ryan White HIV/AIDS Treatment Extension Act of 2009, for the provision of HIV/AIDS healthcare, supportive and related services to infected and affected individuals and families in the Newark Eligible Metropolitan Area (EMA); and
WHEREAS, pursuant to Resolution 7R2-b adopted on March 16, 2016, the Municipal Council authorized the Mayor and the Director of the Department of Health and Community Wellness to accept funds in the amount of seven million, one hundred fifty-seven thousand, six hundred eighty-five dollars and no cents ($7,157,685.00), from the United States Department of Health and Human Services through the Ryan White HIV/AIDS Treatment Extension Act of 2009; and
WHEREAS, the Ryan White HIV/AIDS Treatment Extension Act of 2009 requires that the City of Newark, which is the lead agency for the Newark EMA, provide funding for HIV/AIDS related health and support services for people living with HIV and AIDS in the Newark Eligible Metropolitan Area (EMA); and
WHEREAS, pursuant to this requirement, the City of Newark established the Newark EMA Ryan White Continuum of Care; and
WHEREAS, the City of Newark through the Department of Health and Community Wellness, Division of Health Planning/Ryan White Unit, publicly advertised a Request For Proposals (RFPs) for medical and social services, quality management and other professional services (“Ryan White eligible services”) from December 8, 2015 through December 10, 2015, and received 43 (forty-three) proposals on January 12, 2016; and
WHEREAS, the City’s legal notice and RFP for FY2016 Ryan White eligible services shall be filed with Resolution 7R2-b adopted on March 16, 2016, which authorizes the application and acceptance of grant funding for the continued provision of Ryan White eligible services; and
WHEREAS, the proposal submitted by Public Strategies, Inc., 413 Indiana Avenue, Long Branch, New Jersey, 07740, was determined to be most advantageous to the City of Newark, based on experience and criteria listed on the RFP; and
WHEREAS, the vendor, Public Strategies, Inc., 413 Indiana Avenue, Long Branch, New Jersey, 07740, has demonstrated that they have the expertise to provide grant writing and quality management support to the Grantee; and
WHEREAS, the City of Newark, Department of Health and Community Wellness desires to enter into an Agreement with Public Strategies, Inc., 413 Indiana Avenue, Long Branch, New Jersey, 07740, hereinafter referred to as “Vendor,” to provide grant writing and quality management support to the Grantee, which is more specifically described in the “Scope of Services” attached hereto and made a part hereof, for the period commencing on March 1, 2016 and terminating on February 28, 2017, for an award amount of Forty-Four Thousand, Five Hundred Dollars and Zero Cents ($44,500.00) and a contract not to exceed One Hundred Sixty Thousand Dollars and Zero Cents ($160,000.00); and
WHEREAS, the Mayor and the Director of the Department of Health and Community Wellness desire to accept additional funds as they may become available from the United States Department of Health and Human Services under the Ryan White HIV/AIDS Treatment Extension Act of 2009; and
WHEREAS, the City of Newark, Department of Health and Community Wellness shall, upon receipt of additional funding, file an amending resolution reflecting the final award amount of each Vendor, accompanied with a copy of the Notice to Proceed/Award Letter and Certification of Funds; and
WHEREAS, the Federal Health Insurance Portability and Accountability Act (HIPAA) of 1995 requires that all Vendors complete a formalized Business Associate Agreement to protect clients health information and insure the privacy of that information; and
WHEREAS, this Agreement is being awarded pursuant to the fair and open procedures of State Pay-to-Play Law (N.J.S.A. 19:44A-20.5); and
WHEREAS, this Agreement is being awarded pursuant to State Local Public Contracts Law, including N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A:11-5 and/or as a Professional Service pursuant to N.J.S.A. 40A:11-5(1)(a)(i) (where applicable), and the Ryan White HIV/AIDS Treatment Extension Act of 2009; and
WHEREAS,. the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract to a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates; and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Health and Community Wellness, are hereby authorized to enter into and execute an Agreement with Public Strategies, Inc., 413 Indiana Avenue, Long Branch, New Jersey, 07740, for the provision of Ryan White eligible services to the Newark EMA, which is more specifically described in the “Scope of Services” attached hereto and made a part hereof, for the period commencing on March 1, 2016 and terminating on February 28, 2017, for an award amount of Forty-Four Thousand, Five Hundred Dollars and Zero Cents ($44,500.00) and a contract not to exceed One Hundred Sixty Thousand Dollars and Zero Cents ($160,000.00).
2. The Mayor and/or his designee, the Director of the Department of Health and Community Wellness, are hereby authorized to accept and expend additional funds as they become available from the United States Department of Health and Human Services, Health Resources and Services Administration, pursuant to the Ryan White Treatment Extension Act of 2009, for the period commencing on March 1, 2016 and terminating on February 28, 2017.
3. Attached hereto is a partial Certification of Funds in the amount of forty-four thousand, five hundred dollars and zero cents ($44,500.00) from the Municipal Comptroller of the City of Newark and that the line appropriation of the official budget which shall be charged is Business Unit 051; Dept. ID G16; Division 2H640; Account 72090; Budget Ref. B2016.
4. The City of Newark, Department of Health and Community Wellness shall file an Amending Resolution upon receipt of the additional funds, which shall state the contract amount for each Sub-Recipient and/or Vendor accompanied with the Notice to Proceed/Award Letter and the Certification of Funds.
5. The Municipal Council of the City of Newark hereby ratifies the use of competitive contracting for processing agreements under the Ryan White HIV/AIDS Treatment Extension Act of 2009 from December8, 2015 to the date of adoption and authorizes its use in the future.
6. This Agreement is hereby ratified from March 1, 2016 through the date of adoption of this authorizing resolution.
7. The Vendor shall not proceed with the provision of any services beyond the twelve month period of March 1, 2016 through February 28, 2017 until the issuance of a Notice to Proceed/Award Letter by the Director of the Department of Health and Community Wellness.
8. The Vendor shall execute and formalize a Business Associate Agreement with the City of Newark to protect clients’ health information and ensure the privacy of that information, in accordance with the Federal Health Insurance Portability and Accountability Act (HIPAA) of 1995 (a copy is attached hereto).
9. This Agreement was procured and awarded pursuant to the fair and open procedures of the State Pay-to-Play Law (N.J.S.A. 19:44A-20.5), State Local Public Contracts Law, including N.J.S.A. 40A:11-4.1(b)(2) and/or N.J.S.A. 40A:11-5 and/or as a Professional Service pursuant to N.J.S.A. 40A:11-5(1)(a)(i) (where applicable), the Ryan White HIV/AIDS Treatment Extension Act of 2009, and is in compliance with the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C.
10. The legal notice/advertisement and RFP for FY2016 Ryan White eligible services shall be filed with Resolution 7R2-b adopted on March 16, 2016.
11. The Director of the Department of Health and Community Wellness shall file a fully executed copy of said Agreement with the Office of the City Clerk.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Director of the Department of Health and Community Wellness, to enter into and execute an Agreement with Public Strategies, Inc., 413 Indiana Avenue, Long Branch, New Jersey, 07740, to provide Ryan White eligible services to the Newark EMA, for the period commencing on March 1, 2016 and terminating on February 28, 2017, for an award amount of Forty-Four Thousand, Five hundred Dollars and Zero Cents ($44,500.00) and a contract not to exceed One Hundred Sixty Thousand Dollars and Zero Cents ($160,000.00).