Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2776 - Police Vehicles, Sedans, Sport Utility Vehicles and Trucks
Purpose: Purchase Five (5) 2017 or newer Ford Explorer Police Interceptor Vehicles; Four (4) 2017 or newer Chevrolet Tahoe 4WD Vehicles and Two (2) 2017 or newer Chevrolet Suburban 4WD Vehicles
Entity Name(s)/Address(s):
1. #88728 Chas S. Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034
2. #89938 Day Chevrolet, Inc., 1600 Golden Mile Highway, Monroeville, Pennsylvania 15146
3. #89939 Hertrich Fleet Services, 1427 Bay Road, Milford, Delaware 19963
Contract Amount: $352,292.00
Funding Source: Forfeiture Treasury Account Fund: NW026, 46120, B2017/ Outside Employment Vehicle Account Fund: NW026, 46155, B2017
Contract Period: Upon approval by Municipal Council, upon delivery not to exceed March 15, 2018
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
One time Purchase, the Purchase orders and the resolution are the contracts.
body
WHEREAS, the City of Newark through its Supervising Procurement Specialist, QPA, wishes to utilize the T-2776 Police Vehicles, Sedans, Sport Utility Vehicles and Trucks state contract to purchase products or services from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this contract with the following vendors commencing from the adoption of this resolution, to purchase Police Vehicles, Sedans, Sport Utility Vehicles, and Trucks, from #88728 Chas S. Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034; #89938 Day Chevrolet, Inc., 1600 Golden Mile Highway, Monroeville, Pennsylvania 15146; and #89939 Hertrich Fleet Services, 1427 Bay Road, Milford, Delaware 19963, to complete delivery not to exceed March 15, 2018; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of these State contract awards on the grounds that they provide Police Vehicles, Sedans, Sport Utility Vehicles, and Trucks according to specifications required by the City of Newark’s Department of Public Safety, Police Division; and
WHEREAS, the total cost for the purchase of five (5) 2017 or newer Ford Explorer Police Interceptor Vehicles; four (4) 2017 or newer Chevrolet Tahoe 4WD vehicles; and two (2) 2017 or newer Chevrolet Suburban 4WD, the vehicles are expected to cost $352,292.00; and
WHEREAS, usage of this contract provides Police Vehicles, Sedans, Sport Utility Vehicles and Trucks, as required by the Department of Public Safety, Police Division.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize contract #T-2776 Police Vehicles, Sedans, Sport Utility Vehicles, and Trucks for the period commencing from the adoption of this resolution, to complete delivery not to exceed March 15, 2018.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A:5-16.
4. Funds for the purchase of these vehicles are encumbered on PO #0000002839 Forfeiture Treasury Account, Fund: NW026, Account 46120 for $71,304.00; PO #0000002840 Outside Employment Vehicle Account Fund: NW026, Account 46155 for $71,304.00; PO #0000002837 Forfeiture Treasury Account Fund:NW026; Account 46120 for $127,760.00 and PO #0000002838 Forfeiture Treasury Account Fund:NW026, Account 46120 for $81,924.00 This contract shall cost a total of $352,292.00.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Supervising Procurement Specialist, QPA, is forthwith filing a duly executed copy of the purchase orders with this resolution in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of State contract awards to purchase Police Vehicles, Sedans, Sport Utility Vehicles and Trucks, to provide for the purchase of five (5) 2017 or newer Ford Explorer Police Interceptor vehicles; four (4) 2017 or newer Chevrolet Tahoe 4WD vehicles; and two (2) 2017 or newer Chevrolet Suburban 4WD vehicles, for the period commencing from the adoption of this resolution to complete delivery not to exceed March 15, 2018, at a cost of $352,292.00.