Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide various types and sizes of brass parts and fittings required to repair hydrant water service systems for the Department of Water and Sewer Utilities.
Description: Water Repair Parts & Fittings (Brass)
Entity Name(s)/Address(s):
1. Atlantic Plumbing Supply Corp., 702 Joline Avenue, Long Branch, New Jersey 07740
2. Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932
3. Core & Main, LP, 61 Gross Avenue, Edison, New Jersey 08837
4. Raritan Group Incorporated, 301 Meadow Road, Edison, New Jersey 08817
Contract Amount: Not to exceed $100,000.00
Funding Source: 2019 Budget/Department of Water and Sewer Utilities/NW037-750-83730-B2019
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: October 8, 2019
Bids Solicited: Seven (7)
Bids Received: Four (4)
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WHEREAS, on October 8, 2019, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide various types and sizes of brass parts and fittings required to repair hydrant water service systems for the Department of Water and Sewer Utilities; and
WHEREAS, the Division of Central Purchasing also distributed seven (7) bid proposal packages to prospective vendors following the date of advertisement and published the bid package on the City of Newark’s website to provide broader access and download capabilities to potential bidders; and
WHEREAS, on October 24, 2019, four (4) bids were received in response to this advertisement; and
WHEREAS, the Acting Director for the Department of Water and Sewer Utilities recommended that multiple awards be made to (1) Atlantic Plumbing Supply Corp., (2) Brent Material Company, (3) Core & Main LP, and (4) Raritan Group Incorporated based on the highest discount off per brand, per line item commodity per year and being responsive and responsible bidders to provide various types and sizes of brass parts and fittings required to repair hydrant water service systems; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation of the Acting Director for the Department of Sewer and Water Utilities that multiple awards be made to (1) Atlantic Plumbing Supply Corp., (2) Brent Material Company, (3) Core & Main LP, and (4) Raritan Group Incorporated based on the highest discount off per brand, per line item commodity per year and being responsive and responsible bidders to provide various types and sizes of brass parts and fittings required to repair hydrant water service systems; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding prices bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are authorized to enter into multiple contracts with (1) Atlantic Plumbing Supply Corp., 702 Joline Avenue, Long Branch, New Jersey 07740; (2) Brent Material Company, 325 Columbia Turnpike, Suite 308, Florham Park, New Jersey 07932; (3) Core & Main LP, 61 Gross Avenue, Edison, New Jersey 08837; and (4) Raritan Group Incorporated, 301 Meadow Road, Edison, New Jersey 08817 to provide various types and sizes of brass parts and fittings required to repair hydrant water service systems for the Department of Water and Sewer Utilities, whose bids were received on the advertised due date and determined to be the highest off per brand, per line item commodity per year and being responsive and responsible bidders. The term of the contracts will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
3. This is an open-end contract to be used as needed during the term of contracts. For any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line NW037-750-83730-B2019, covering the amount of the order. The combined total amount of the contracts shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00) for a period to be established not to exceed twenty-four (24) consecutive months.
4. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent.
5. If required by state law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into and execute contracts with (1) Atlantic Plumbing Supply Corp., (2) Brent Material Company, (3) Core & Main LP, and (4) Raritan Group Incorporated, to provide various types and sizes of brass parts and fittings required to repair hydrant water service systems for the Department of Water and Sewer Utilities. The combined total amount of the contracts shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00) for a period to be established not to exceed twenty-four (24) consecutive months.