Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Extension of Emergency Contract #E2021-07
Purpose: To repair the roof at City Hall.
Entity Name: Pravco, Inc.
Entity Address: 245 Wescott Drive, Rahway, New Jersey 070650
Contract Amount: Not to exceed $148,900.00
Funding Source: 2021 Budget/Department of Engineering/NW045-21A-21A29- 94710- B2021
Contract Period: Extended from October 26, 2021 through October 25, 2022 continuing until such time as the emergency is abated
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
Extension of Emergency Contract #E2021-07.
Contract extension amount not to exceed $148,900.00.
body
WHEREAS, on July 22, 2021, the Department of Engineering requested a declaration of emergency to acquire repairs to the roof of City Hall for the health, safety, and welfare of the employees/residents of the City of Newark; and
WHEREAS, on July 26, 2021, the Qualified Purchasing Agent, QPA, declared an emergency and awarded an Emergency Contract for the period of July 26, 2021 through October 25, 2021, in the amount of One Million Three Hundred Seventy Thousand Seven Hundred Ten Dollars and Zero Cents ($1,370,710.00) to Pravco, Inc., 245 Wescott Drive, Rahway, New Jersey 07065, (the “Vendor”). (A copy of Emergency Contract # E-2021-07 is attached hereto and made a part of this Resolution); and
WHEREAS, the Department of Engineering is in immediate and emergent need for the Vendor to continue to provide repairs to the roof of City Hall for the employees/residents in the City of Newark, extending the period from October 26, 2021 through October 25, 2022; and
WHEREAS, N.J.S.A. 40A:11-6 provides that Emergency Contracts may be entered into when an emergency affecting the public health, safety or welfare requires the immediate delivery of goods or the performance of services; and
WHEREAS, the Department of Engineering has represented to the QPA that the Vendor, Pravco, Inc., has continued to provide the necessary and required services and that cessation of the services would pose an imminent harm to the health, safety and welfare of the employees/residents and/or cause the need for a new emergency declaration; and
WHEREAS, the Department of Engineering desires to ratify and extend Emergency Contract #E2021-07 from October 26, 2021 through October 25, 2022 for a total amount not to exceed One Hundred Forty-Eight Thousand Nine Hundred Dollars and Zero Cents ($148,900.00); and
WHEREAS, the Department of Engineering has assured the Division of Central Purchasing that it has developed specifications to enable this service to go out to bid; and
WHEREAS, N.J.A.C. 5:34-6.1(a)3 provides that the emergency purchasing procedure may be used when the need for such goods or services has arisen notwithstanding a good faith effort on the part of a municipality to plan for the purchase of any goods or services required by the municipality; and
WHEREAS, the services of Pravco, Inc., to the City of Newark is essential to the continued protection of the health, safety and welfare of the employees/residents of the City of Newark; and
WHEREAS, it is a matter of public health, safety and welfare that the above-described emergency contract be extended because the City of Newark still needs to ensure the safe and uninterrupted services for its employees/residents; and
WHEREAS, City Ordinance 6PSF-e adopted on April 6, 2011, Article 2:5-13.2 (E)(1)(b)(c) limits the period of Emergency Contracts to ninety (90) days and no extensions of Emergency Contracts shall be permitted without authorization by the Municipal Council by Resolution; and
WHEREAS, the Municipal Council has the exclusive authority to extend an emergency; and
WHEREAS, the Department of Engineering now seeks authorization by the Municipal Council to ratify and extend the emergency to prevent interruption of repairs to the roof of City Hall.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Qualified Purchasing Agent, QPA, and/or the Acting Director of the Department of Engineering, are authorized to extend Emergency Contract #E2021-07 with Pravco, Inc., 245 Wescott Drive, Rahway, New Jersey 07065 from October 26, 2021 through October 25, 2022, for a total amount not to exceed One Hundred Forty-Eight Thousand Nine Hundred Dollars and Zero Cents (148,900.00).
2. This extension will allow for the continuation of acquiring repairs to the roof of City Hall.
3. The extension of Emergency Contract #E2021-17 is ratified from October 26, 2021 to the date of adoption of this authorizing Resolution and until a contract is fully executed by the City.
4. Attached hereto is a Certification of Funds in an amount not to exceed One Hundred Forty-Eight Thousand Nine Hundred Dollars and Zero Cents ($148,900.00) from the Director of the Department of Finance and the line appropriation of the Official Budget which shall be charged is Business 045- 21A-21A29-94710-B2022
5. The City’s Qualified Purchasing Agent has filed a copy of Emergency Contract #E2021-17, attached hereto, with the Office of the City Clerk.
6. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution ratifies and authorizes the Mayor of the City of Newark and/or his designee, the Qualified Purchasing Agent and the Acting Director of the Department of Engineering to extend Emergency Contract #E2021-17 with Pravco, Inc., 245 Wescott Drive, Rahway, New Jersey 07065, to provide repairs to the roof of City Hall from October 26, 2021 through October 25, 2022, for a total amount not to exceed $148,900.00.