Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 Contract #07-WS2016
Entity Name: Coppola Services, Inc.
Entity Address: 28 Executive Parkway, Ringwood, New Jersey 07456
Contract Amount: Not to exceed $3,169,890.00
Funding Source: Capital Budget/Department of Water and Sewer Utilities/Business Unit: NW044, Dept. 17C, Div./Proj. 17C01, Account #94710, Budget Ref. B2017
Contract Period: 180 calendar days to final completion from the date of the written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Bid Packages Distributed: Fifteen (15)
Bids Received: Nine (9)
body
WHEREAS, the City of Newark, Department of Water and Sewer Utilities (the "Department") requested and received from the New Jersey Department of Environmental Protection (NJDEP) authorization to advertise Contract #07-WS2016 CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 located at in the City of Newark, New Jersey ("Contract 07-WS2016"); and
WHEREAS, on August 29, 2022, the Department advertised Contract #07-WS2016 and distributed fifteen (15) bid packages to prospective vendors following the date of bid advertisement; and
WHEREAS, on September 29, 2022, the Department received nine (9) bids for said project in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, the lowest responsive and responsible bid, according to the specifications in the total amount of Three Million One Hundred Sixty-Nine Thousand Eight Hundred Ninety Dollars and Zero Cents ($3,169,890.00); and
WHEREAS, the City of Newark (the "City") wishes to accept the lowest responsible bid submitted on September 29, 2022, and enter into and execute Contract #07-WS2016 CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025, with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, total bid amount not to exceed Three Million One Hundred Sixty-Nine Thousand Eight Hundred Ninety Dollars and Zero Cents ($3,169,890.00); and
WHEREAS, the award of the contract is subject to and shall be effective upon written authorization by the New Jersey Department of Environmental Protection (NJDEP) (a copy of the Authorization Letter will be filed with the Acting City Clerk).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, are authorized to enter into and execute, (upon receipt of, or as soon thereafter as possible, NJDEP's written authorization,) Contract #07-WS2016 CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025, with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, for bid total amount not to exceed Three Million One Hundred Sixty-Nine Thousand Eight Hundred Ninety Dollars and Zero Cents ($3,169,890.00), the lowest responsible bidder for a period of 180 calendar days until final completion of the project, commencing from the date of the issuance of a written Notice to Proceed.
2. Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that funds in the amount of Three Million One Hundred Sixty-Nine Thousand Eight Hundred Ninety Dollars and Zero Cents ($3,169,890.00), are available in the Capital Budget under Business Unit: NW044, Department ID: 17C, Project: 17C01, Account #94710, Budget Ref. B2017 and which shall be filed along with the original resolution in the Office of the City Clerk.
3. There shall be no amendment or change to the contract without approval by the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. The Department of Water and Sewer Utilities shall file a fully executed copy of the contract and Notice to Proceed in the Office of the City Clerk.
6. This contract was solicited and awarded pursuant to the provisions of Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and constitutes a fair and open process in compliance with State Statute and the City's Pay-to-Play Ordinance.
7. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted by Coppola Services, Inc., on September 29, 2022, and enter into and execute Contract #07-WS2016 CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025, with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, for the bid total amount not to exceed $3,169,890.00 for a period of 180 calendar days until final completion, commencing from the date of the issuance of a written Notice to Proceed.