Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T2946 Elevator Maintenance, Repair, Testing, and Inspection Services #22-GNSV2-01885, 20-GNSV2-01121, 26-GNSV1-134353
Purpose: To provide elevator maintenance, repair, testing, and inspection services.
Entity Name(s)/Address(es):
• 22-GNSV2-01885: Champion Elevator, 1450 Broadway, 5th Floor New York, New York 10018
• 20-GNSV2-01121: Schindler Elevator Corporation, 20 Whippany Road, Morristown, New Jersey 07960
• 26-GNSV1-134353: Specialized Elevator Corp., 510 S. Shore Road Suite C, Marmora, New Jersey 08223
Contract Amount: Not to Exceed $1,500,000.00
Funding Source: 2026/2027 Budget/Department of Public Works; Division of Public Buildings NW 011 060 0604 71660 B2026/B2027, All allowable and approved DPW Grants and Capital.
Contract Period: Upon approval by the Municipal Council, through February 28, 2027, inclusive of any extensions by the State.
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This State Contract will provide elevator maintenance, repair, testing, and inspection services for City of Newark Department of Public Works, Division of Public Buildings.
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WHEREAS, , N.J.S.A. 40A:11-12 authorizes local contracting units to purchase of goods and services without advertising for bids when said goods and services are purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the Department of Public Work, Division of Public Buildings requests the utilization of State Contract T2946 Elevator Maintenance, Repair, Testing, and Inspection Services #22-GNSV2-01885, 20-GNSV2-01121, 26-GNSV1-134353, to enter into a contract with Champion Elevator, 1450 Broadway, 5th Floor New York, New York 10018, Schindler Elevator Corporation, 20 Whippany Road, Morristown, New Jersey 07960, and Specialized Elevator Corp., 510 S. Shore Road Suite C, Marmora, New Jersey 08223, an authorized vendor(s) thereunder, to provide elevator maintenance, repair, testing, and inspection services for the Department of Public Works, Division of Public Buildings, for an amount not to exceed One Million five-Hundred Thousand Dollars and Zero Cents ($1,500,000.00); and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for said purchase is from various grants account codes of the Department(s), as stipulated above; and
WHEREAS, the Purchasing Agent recommends utilization of the aforementioned State Contract(s) for the Department of Public Works, Division of Public Buildings.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor of the City of Newark, and/or his designees, the Business Administrator or the Purchasing Agent, is hereby authorized to utilize State Contract T2946 Elevator Maintenance, Repair, Testing, and Inspection Services #22-GNSV2-01885, 20-GNSV2-01121, 26-GNSV1-134353, to enter into a contract with Champion Elevator, 1450 Broadway, 5th Floor New York, New York 10018, Schindler Elevator Corporation, 20 Whippany Road, Morristown, New Jersey 07960, and Specialized Elevator Corp., 510 S. Shore Road Suite C, Marmora, New Jersey 08223, for an amount not to exceed One Million Five-Hundred Thousand Dollars and Zero Cents ($1,500,000.00), to provide elevator maintenance, repair, testing, and inspection services for the Department of Public Works, Division of Public Buildings.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable, as contained in the State Contract documentation and agreements.
3. The contract authorized by this Resolution shall be for the period commencing upon approval of this Resolution by the Municipal Council and ending on February 28, 2027, inclusive of any extensions by the State.
4. The terms and conditions of all purchases hereunder shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable.
5. This contract shall not exceed One Million Five-Hundred Thousand Dollars and Zero Cents ($1,500,000.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: 2026/2027 Budget/Department of Public Works; Division of Public Buildings NW 011 060 0604 71660 B2026/B2027, All allowable and approved DPW Grants and Capital.
6. There shall be no amendments of this Resolution without the approval of the Municipal Council.
7. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
8. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a purchase pursuant to a state contract award, constitutes a fair and open procedure.
9. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
10. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contact to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor, and/or his designees, the Business Administrator or the Purchasing Agent, to utilize State Contract T2946 Elevator Maintenance, Repair, Testing, and Inspection Services #22-GNSV2-01885, 20-GNSV2-01121, 26-GNSV1-134353, to enter into a contract with Champion Elevator, 1450 Broadway, 5th Floor New York, New York 10018, Schindler Elevator Corporation, 20 Whippany Road, Morristown, New Jersey 07960, and Specialized Elevator Corp., 510 S. Shore Road Suite C, Marmora, New Jersey 08223, to provide elevator maintenance, repair, testing, and inspection services for the Department of Public Works, Division of Public Buildings. The contract is for an amount not to exceed One Million Five-Hundred Thousand Dollars and Zero Cents ($1,500,000.00) and is for the period commencing upon approval of this Resolution by the Municipal Council and ending on February 28, 2027, inclusive of any extensions by the State.