Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing (X ) Amending
Type of Service: Use of State Contract(s) T-0109 Radio Communication Equipment and Accessories
Purpose: To increase the contract amount by $145,000.00 to provide radio communication equipment and accessories.
Entity Name(s)/Address(s): #83900 PMC Associates, Inc. 8 Crown Plaza, Unit 106, Hazlet, New Jersey 07730
Contract Amount: Not to exceed $490,000.00
Funding Source: 2018 Budget/Department of Public Safety
Account Code Line: NW011- 190-1902-72220-B2018
Contract Period: Upon approval by the Municipal Council through April 30, 2019
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Original Resolution 7R1-g adopted on October 21, 2015 for a contract amount not to exceed $345,000.00.
Amending the resolution to increase the contract amount by $145,000.00, for a total contract amount not to exceed $490,000.00.
body
WHEREAS, on October 21, 2015, the City of Newark Municipal Council adopted Resolution 7R1-g, authorizing certain City Departments to utilize State Term Contract T-0109, Radio Communication Equipment and Accessories; for the purchase and installation of new radio communication systems, as well as, additions to, upgrades of, and maintenance and support of existing radio communication equipment and systems from PMC Associates Inc., 8 Crown Plaza, Unit 106, Hazlet, New Jersey 07730 under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29, in the amount of $345,000.00; and
WHEREAS, the Department of Public Safety desires to utilize State Term Contract T-0109, Radio Communication Equipment and Accessories, awarded under State Contract #83900 to PMC Associates Inc., 8 Crown Plaza, Unit 106, Hazlet, New Jersey 07730, from the date of adoption by Municipal Council through April 30, 2019; and
WHEREAS, the Director of the Department of Public Safety seeks to amend State Term Contract T-0109, Radio Communication Equipment and Accessories, to increase the amount previously approved by $145,000.00 for use by the Department of Public Safety; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends that the Municipal Council approve the request to increase the amount previously approved for State Term Contract T-0109 by $145,000.000 for the Department of Public Safety for an amended total not to exceed $490,000.00; and
WHEREAS, the purchase of goods/services by local contracting units through State contracts comply with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a fair and open procedure and are authorized by Local Public Contract Law, N.J.S.A. 40A:11-12.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, Resolution 7R1-g, adopted on October 21, 20115, is hereby amended and the Supervising Specialist, QPA, is authorized to increase the amount previously approved for State Term Contract T-0109, Radio Communication Equipment and Accessories, by $145,000.00 for use by the Department of Public Safety, for an amended combined total amount not to exceed $490,000.00, for the purchase and installation of new radio communication systems, as well as, additions to, upgrades of, and maintenance and support of existing radio communication equipment and systems from PMC Associates Inc., 8 Crown Plaza, Unit 106, Hazlet, New Jersey 07730 under the New Jersey Cooperative Purchasing Program 1-NJCP.
2. The term of this amended contract shall be for the period upon authorization by Municipal Council through April 30, 2019, inclusive of extensions by the State.
3. All purchases shall be in accordance with N.J.S.A. 52:25-16.1 et seq. The Supervising Procurement Specialist, QPA, is responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only those items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record.
4. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
5. The Supervising Procurement Specialist, QPA, shall review all documents, price quotes and Scope of Work submitted by the vendors to ensure that the terms in the quotes do not conflict with the terms of the State contract.
6. There shall be no amendment of this resolution without the approval of the Municipal Council.
7. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
8. This is an open-ended contract to be used as needed during the term of the contract. Thus for any and all expenditures against this contract, a certification of available funds, as required by N.J.A.C. 5:30-5.5(d) (2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line NW011-190- 1902-72220-B2018; covering the amount of the order. This contract shall not exceed $490,000.00.
9. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State contract award and constitutes a fair and open procedure.
10. The Purchasing Division shall forthwith file a duly executed copy of the contract(s) in the Office of the City Clerk, if applicable.
11. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes an amendment to Resolution 7R1-g, adopted on October 21, 2015, to increase the amount previously approved for State Term Contract T-0109, Radio Communication Equipment and Accessories, awarded under State Contract 83900 to PMC Associates Inc., 8 Crown Plaza, Unit 106, Hazlet, New Jersey 07730, commencing from adoption of this resolution by Municipal Council through April 30, 2019, by $145,000.00 for an amended combined total contract amount not to exceed $490,000.00 under the New Jersey Cooperative Purchasing Program 1-NJCP.