Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract T3121 Software Reseller Services #20-TELE-01510
Purpose: Amending Resolution 7R1-d adopted on May 18, 2022, to include the City of Newark Legal Department
Entity Address: Dell Marketing LP, One Dell Way, Round Rock, TX 78682
Contract Amount: Not to exceed $2,536,155.00
Funding Source: Budget/Department of Administration
Contract Period: Upon approval by the Municipal Council through May 24, 2026, inclusive of any extensions by the State.
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Resolution 7R1-d adopted on May 18, 2022 authorized utilizing State Contract T3121 Software Reseller Services, in an amount not to exceed Two Million Five Hundred Thousand Dollars and Zero Cents, through May 24, 2026 inclusive of any extensions by the State.
This Resolution authorizes the City Law Department to utilize State Contract T3121 Software Reseller Services #20-TELE-01510 to acquire a case management software system and increases the not-to-exceed contract amount by Thirty-Six Thousand One Hundred Fifty-Five Dollars and Zero Cents, for a total not-to-exceed contract amount of Two Million Five Hundred Thirty-Six Thousand One Hundred Fifty-Five Dollars and Zero Cents ($2,536,155.00). All other provisions shall remain the same.
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WHEREAS, on May 18, 2022, the Municipal Council adopted Resolution 7R1-d authorizing the City of Newark’s (“City’s”) Purchasing Agent to utilize State Contract T3121 Software Reseller Services to purchase from CDW Government, LLC, 230 North Milwaukee Avenue, Vernon Hills, Illinois 60061 and Dell Marketing LP, One Dell Way, Round Rock, Texas 78682 computer equipment, peripherals and related services and appliances, for an amount not to exceed Two Million Five Hundred Thousand Dollars and Zero Cents ($2,500,000.00); and
WHEREAS, the City’s Law Department wishes to utilize State Contract T3121 Software Reseller Services #20-TELE-01510 from Dell Marketing LP, One Dell Way Round Rock, TX 78682 to make purchases thereunder which would increase the total contract award by Thirty-Six Thousand One Hundred Fifty Five Dollars and Zero Cents ($36,155.00), for an increased total amount not to exceed Two Million Five Hundred Thirty-Six Thousand One Hundred Fifty Five Dollars and Zero Cents ($2,536,155.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R1-d adopted on May 18, 2022 is hereby amended to include the Law Department as a City of Newark agency permitted to utilize State Contract T3121 Software Reseller Services #20-TELE-01510 to purchase from Dell Marketing LP, One Dell Way Round Rock, Texas 78682 computer equipment, peripherals and related services and appliances, for the period commencing upon the Municipal Council’s approval of this Resolution until May 24, 2026, inclusive of any extensions by the State.
2. The not-to-exceed contract amount of said contract shall be increased by Thirty-Six Thousand One Hundred Fifty-Five Dollars and Zero Cents ($36,155.00), which increases the total, initial not-to-exceed contract amount to Two Million Five Hundred Thirty-Six Thousand One Hundred Fifty-Five Dollars and Zero Cents ($2,536,155.00).
3. The Municipal Council hereby ratifies its authorization and increase in the total not-to-exceed contract amount from the date of the adoption of this amending Resolution- back to May 18, 2022.
4. There shall be no amendment or change to the contract without the approval of the Municipal Council by resolution.
5. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
6. This contract was awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2).
7. A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract.
8. Funds for the purchase are available from the Department of Administration, Office of Information Technology, and the Law Department, under Budget/Department of Administration, Office of Information Technology/ NW045-21A-21A03-94710-B2021/NW045-21A-21A04-94710-B2021/NW045-21A-21A05-94710-B2021/NW045-21A-21A06-94710-B2021/NW045-21A-21A07-94710-B2021/NW051-G21-ARPFO-94710-B2021/NW051-G21-ARP40-94710-B2021/NW011-030-0306-71280-B2021/NW011-030-0306-71450-B2021/NW011-030-0306-83030-B2021; and NW011-030-0306-94210-B2021,
9. A copy of this Resolution and the duly executed contract shall be filed with the Office of the City Clerk.
10. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution amends Resolution 7R1-d adopted on May 18, 2022 by increasing the contract amount by Thirty-Six Thousand One Hundred Fifty Five Dollars and Zero Cents ($36,155.00) for an amended total not to exceed the amount of Two Million Five Hundred Thirty Six Thousand One Hundred Fifty Five Dollars and Zero Cents ($2,536,155.00). It also adds the Law Department as a City agency permitted to make purchases under the contract. The authority granted by this Resolution is ratified back to May 18, 2022. All other provisions of the amended Resolution shall remain the same.