Title
Dept/ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide for the Local Freight Impact Fund-2022 - McClellan Street - Port Newark Connect - 00025.
Entity Name: J.A. Alexander, Inc.
Entity Address: 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey 07003
Contract Amount: Not to exceed $1,138,838.90
Funding Source: 2023 Budget/NW051, G23, E23M0, A, 71930, B2023 & NW045, 23A, 23A02, A, 94710, B2023
Contract Period: 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: July 19, 2023 and August 2, 2023
Bids Received: One (1)
body
WHEREAS, the City of Newark, Department of Engineering, Division of Traffic and Signals (the “City”), advertised for receipt of bids on July 19th, 2023 and August 2nd, 2023 for the Local Freight Impact Fund-2022 - McClellan Street - Port Newark Connect - 00025, Contract# 2023-08; and
WHEREAS, on August 14th, 2023, the City provided vendors who picked up a bid with Addendum #1; and
WHEREAS, on August 23rd, 2023, the City received one (1) bid for the Local Freight Impact Fund-2022 - McClellan Street - Port Newark Connect - 00025, Contract# 2023-08; and
WHEREAS, upon review of the bid, the Acting Director of the Department of Engineering desires to accept the bid proposal submitted by the lowest responsive and responsible bidder, J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey, 07003, and execute Contract# 2023-08, LFIF-2022 - McClellan Street - Port Newark Connect - 00025 for the total bid amount not to exceed One Million One Hundred Thirty-Eight Thousand Eight Hundred Thirty-Eight Dollars and Ninety Cents ($1,138,838.90); and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meet the requirements of the Fair and Open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Acting Director of the Department of Engineering, are hereby authorized on behalf of the City of Newark to accept the bid proposal submitted by the lowest responsive and responsible bidder, J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey, 07003, and execute Contract# 2023-08, LFIF-2022 - McClellan Street - Port Newark Connect - 00025 for the total bid amount not to exceed One Million One Hundred Thirty-Eight Thousand Eight Hundred Thirty-Eight Dollars and Ninety Cents ($1,138,838.90).
2. Pursuant to N.J.A.C. 5:30-5.5(a), a Temporary Budget, attached hereto is a Certification of Funds issued by the Chief Financial Officer, which states funds in the amount of $1,039,675.00 are available from: Business Unit NW051, Dept. G23, Div./Proj. E23M0, Activity A, Account# 71930, Budget Ref. B2023; funds in the amount of $99,163.90 are available from Business Unit NW045, Dept. 23A, Div./Proj. 23A02, Activity A, Account# 94710, Budget Ref. B2023 for the purpose set forth hereinabove.
3. No changes to this contract are allowed without prior Municipal Council approval.
4. A fully executed copy of the contract shall be filed in the Office of the City Clerk by the Acting Director of the Department of Engineering.
5. This contract is to be completed within a period of 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed by the Acting Director of the Department of Engineering.
6. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5, et seq.
7. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution hereby authorizes the Mayor and/or his designee, the Acting Director of the Department of Engineering, to accept the bid proposal by J.A. Alexander, Inc., 130-158 John F. Kennedy Drive North, Bloomfield, New Jersey, 07003, and execute Contract# 2023-08, LFIF-2022 - McClellan Street - Port Newark Connect - 00025 for the total bid amount not to exceed One Million One Hundred Thirty-Eight Thousand Eight Hundred Thirty-Eight Dollars and Ninety Cents ($1,138,838.90). This contract is to be completed within a period of 365 consecutive calendar days from the date of the issuance of a formal Notice to Proceed by the Acting Director of the Department of Engineering.