Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of the New Jersey Cooperative Purchasing Alliance #CK04 to purchase computer equipment and peripherals, as well as continued use of software (GovQA) to streamline the Open Public Records Act (OPRA) function for the City of Newark.
Entity Name: SHI International Corporation
Entity Address: 290 Davidson Avenue, Somerset, New Jersey, 08873
Contract Amount: Not to exceed $8,205,000.00
Funding Source: 2020, 2022, 2023 and 2024 Budgets/Department of Administration, Office of Information Technology/NW011-030-0306-71450-B2024/Office of the City Clerk/NW011-020-0201-71280-B2024, and Department of Public Safety/NW011-190-1902-72220-B2024, NW051-G22-P22D0-71280-B2022 (FY22 UASI Grant), NW051-G23-P23K0-B2023 (FY23 UASI Grant), NW051-G23-P23E0-94550-B2023 (Gunshot Detection System Grant), NW051-G20-P20A0-71280-B2020 (JAGG Grant)
Contract Period: Upon approval by the Municipal Council through June 5, 2026, inclusive of any extensions granted by NJCPA #CK04
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
This Cooperative Purchasing Agreement will provide for the use of software, computer equipment and peripherals for the Department of Administration, Office of Information Technology, the Department of Public Safety and the Office of the City Clerk.
body
WHEREAS, N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. authorize local government units to establish, administer, and participate in cooperative purchasing systems to facilitate the cost-effective provision of goods and services; and
WHEREAS, on December 15, 2021, the Municipal Council adopted Resolution 7R1-d authorizing the City of Newark’s membership in the New Jersey Cooperative Purchasing Alliance (“NJCPA”) #CK04, One Bergen County Plaza, 3rd Floor, Hackensack New Jersey 07101, a New Jersey State approved Co-op #CK04; and
WHEREAS, the following City of Newark (the “City”) Departments or Agencies desire to utilize NJPCA Contract CK#04 BC-BID 24-38 to purchase from SHI International Corp. (the “Vendor”) computer equipment and peripherals in the following amounts for the two (2) year period commencing on June 6, 2024 and ending on June 5, 2026:
Office of the City Clerk … $205,000.00
Office of Information Technology … $2,000,000.00
Department of Public Safety … $6,000,000.00
;and
WHEREAS, the Vendor was duly awarded NJPCA Contract CK#04 BC-BID 24-38 pursuant to a competitive bidding process satisfying New Jersey’s Fair and Open Process criteria; and
WHEREAS, purchase orders issued pursuant to this Resolution do not exceed in price: (1) any price available to the City under any other cooperative purchasing system in which the City is authorized to participate; or (2) any price resulting from a lower bid or quotation.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/ or his designees, the Business Administrator and/or the Interim Purchasing Agent, is authorized to utilize NJPCA #CK04 Contract BC-BID 24-38 through the New Jersey Cooperative Purchasing Alliance to purchase computer equipment and peripherals from SHI International Corp., 290 Davidson Avenue, Somerset, New Jersey 08873.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant NJPCA #CK04 Contract BC-BID 24-38, including Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the Cooperative Contracts documentations and agreements.
3. There shall be no amendments to this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment of any contract amount in accordance with N.J.S.A. 40A:5-16.
5. The contract authorized by this Resolution is an open-end contract. A Certification of the Availability of Funds shall issue against the following accounts, as appropriate, each time a purchase order is placed under this contract:
a. Office of the City Clerk - NW011-020-0201-71280-B2024
b. Department of Public Safety -
i. NW011-190-1902-72220-B2024
ii. NW051-G22-P22D0-71280-B2022 (FY22 UASI Grant)
iii. NW051-G23-P23K0-B2023 (FY23 UASI Grant)
iv. NW051-G23-P23E0-94550-B2023 (Gunshot Detection System Grant)
v. NW051-G20-P20A0-71280-B2020 (JAGG Grant).
c. Office of Information Technology - NW011-030-0306-71450-B2024, 2024
The total amount of this contract shall not exceed Eight Million Two Hundred Five Thousand Dollars and Zero Cents ($8,205,000.00).
6. This contract complies with Local Pay-to-Play Law and N.J.S.A. 19:44A-20.5, as a contract awarded pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq.
7. The Division of Central Purchasing shall file a duly executed copy of the contracts in the Office of the City Clerk.
8. If required by State law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator, and/or the Interim Purchasing Agent to utilize NJCPA #CK04 BC-BID 24-38, to purchase computer equipment and peripherals, as well as continued use of software (GovQA) to streamline the Open Public Records Act (OPRA) function for the City of Newark from the authorized Vendor, SHI International Corp., 290 Davidson Avenue, Somerset, New Jersey 08873, at a contract amount not to exceed $8,205,000.00, to be utilized by the Departments of Administration and Public Safety, and the Office of the City Clerk, for the period commencing upon approval of this Resolution by Municipal Council through June 5, 2026.