Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: To authorize the use of HGACBUY Cooperative Contract Fleet Services Equipment #FL10-24
Purpose: To purchase exhaust systems for sixteen (16) locations
Entity Name(s)/Address(s): Aire Deb Corp. 140 Dersam Road Alden, NY 14004
Contract Amount: Not to Exceed $579,562.00
Funding Source: 2025 Budget/Department of Public Safety NW051-G25-F25C0-94550-B2025
Contract Period: Upon approval of the Municipal Council through September 30, 2028, inclusive of any extensions granted by HGACBUY.
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
To utilize HGACBUY National Cooperative Contract #FL10-24 - Fleet Services Equipment - for the purchase of exhaust systems for sixteen (16) locations, which will minimize costs and increase efficiency, as well as product quality for the City’s Department of Public Safety.
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WHEREAS, on January 06, 2016, the City’s governing body adopted Resolution 7R1-c authorizing Membership to the Houston-Galveston Area Council (H-GAC, now known as HGACBUY), 3555 Timmons Lane, Suite 120 Houston, TX 77027, a New Jersey State Approved Cooperative Pricing System; and
WHEREAS, the Houston-Galveston Area Council (H-GAC, now known as HGACBUY), a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts competitively awarded through which members can make advantageous purchases; and
WHEREAS, the HGACBUY pricing system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the system has offered the City of Newark the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the Department of Public Safety through formal request to the City’s Purchasing Agent, expressed their desire to utilize Aire-Deb Corp. 140 Dersam Road Alden, NY 14004, an authorized vendor under the State of New Jersey Approved Co-op Fleet Services Equipment #FL10-24, to provide exhaust systems for sixteen (16) locations at a cost not to exceed Five Hundred Seventy Nine Thousand Five Hundred Sixty Two Dollars and Zero Cents ($579,562.00) upon approval of this resolution by the Municipal Council through September, 30 2028, inclusive of any contract extensions granted by HGACBUY; and
WHEREAS, the Qualified Purchasing Agent do not object to the request to utilize the Houston-Galveston Area Council (HGACBUY) contract #FL10-24 to provide exhaust systems for sixteen (16) locations, according to the specifications of the Department of Public Safety; and
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent are authorized to enter into an agreement to provide exhaust systems for sixteen (16) locations to the Department of Public Safety through the HGACBUY authorized vendor Aire-Deb Corp. 140 Dersam Road Alden, NY 14004. Agreement period will commence upon approval of this resolution through September 30, 2028, inclusive of any contract extensions, at a cost not to exceed Five Hundred Seventy Nine Thousand Five Hundred Sixty Two Dollars and Zero Cents ($579,562.00).
2. All purchase orders and related documentation shall be in accordance with the relevant HGACBUY Co-op Contract, including the Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the Houston-Galveston Area #FL10-24 Fleet Services Equipment contract.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. Funds for the Paving Services to be provided are encumbered under Grant Budget/Department of Public Safety NW051-G25-F25C0-94550-B2025. There shall be no advance payment on this contract, in accordance with N.J.S.A. 40A:5-16.
5. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and various Notices of the Office of the State.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent to purchase exhaust systems for sixteen (16) locations through HGACBUY authorized vendor, Aire-Deb Corp. 140 Dersam Road Alden, NY 14004, to be utilized by the Department of Public Safety for the period commencing upon approval of the Municipal Council through September, 30 2028, inclusive of any contract extensions granted by HGACBUY, at a cost not to exceed Five Hundred Seventy Nine Thousand Five Hundred Sixty Two Dollars and Zero Cents ($579,562.00).