Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Data Processing, Word Processing and Computer Processing Supplies
Entity Name(s)/Address(s): Star Data Products; Postal Office Box 12, 1245 Hewlett Plaza, Hewlett, New York 11557
Contract Amount: Not to exceed $655,000.00
Funding Source: 2025/2026 Budget/Administration/Office Services- NW011-030-0308-83020-B2025, NW011-030-0308-83030-B2025, NW011-030-0308-94420-B2025, Central Purchasing - NW011-030-0303-83030-B2025/B2026, Public Works; Public Buildings- NW011-060-0604-83030-B2025, Sanitation-NW011-060-0605-83870-B2025, Motors - NW011-060-0602-83030-B2025, Engineering/Directors Office - NW011-110-1101-83030-B2025, Traffic and Signals - NW011-110-1107-83030-B2025, Water and Sewer Utilities - NW037-750-7502-83030-B2025/2026, Recreation, Cultural Affairs and Senior Services/Directors Office - NW011-160-1601-83030-B2025, Finance/Accounts and Controls - NW011-050-0502-83030-B2025,Plublic Safety/Office of Emergency Management and Police - NW011-190-1904-B2025; NW051-G23-P23k0-B2023-FY23 UASI Grant; NW051-G24-P24M0-B2024-FY24-USAi Grant, Health and Community Wellness/Environmental Health - NW011-120-1203-71280-B2025, NW051-G24-2H24G-94210-B2024, NW051-G23-H23P0-94210-B2023: Medical Care Services - NW02646545-B2025 Trust Account; Surveillance and Prevention - NW011-120-1208-83030-B2025.
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Data Processing, Word Processing and Computer Processing Supplies for the Various Departments of the City of Newark.
Advertisement Date: April 9, 2025
Bids Downloaded: Twenty-Six (26)
Bids Submitted: One (1)
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WHEREAS, on April 9, 2025, the City of Newark, through its Qualified Purchasing Agent (“Purchasing Agent”), advertised to solicit bids for Data Processing, Word Processing and Computer Supplies for the Department of Water and Sewer, Department of Health and Community Wellness, and the Department of Recreation, Cultural Affairs, and Senior Services (“Departments”), as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, twenty-six (26) bid proposal packages were downloaded by prospective vendors following the date of advertisements; and
WHEREAS, on April 24, 2025, the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Departments and its Directors recommend that an award be made to Star Data Products, Postal Office Box 12, 1245 Hewlett Plaza, Hewlett, New York 11557, being the lowest responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, concurs with the Departments recommendation to award the Contract to Star Data Products, Postal Office Box 12, 1245 Hewlett Plaza, Hewlett, New York 11557; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding its prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent (“Purchasing Agent”), are hereby authorized to enter into and execute a contract with Star Data Products, Postal Office Box 12, 1245 Hewlett Plaza, Hewlett, New York 11557, to provide Data Processing, Word Processing and, Computer Processing Supplies for the various Departments of the City of Newark, whose bid was received on the advertised due date and determined to be the lowest responsive and responsible in accordance with the bid specifications. The term of the contract shall be for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendments or changes of this Contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payments on the Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during its term. For any and all expenditures against this contract, a certification of availability of sufficient funds shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2025/2026 Budget/Administration/Office Services- NW011-030-0308-83020-B2025, NW011-030-0308-83030-B2025, NW011-030-0308-94420-B2025, Central Purchasing - NW011-030-0303-83030-B2025/B2026, Public Works; Public Buildings- NW011-060-0604-83030-B2025, Sanitation-NW011-060-0605-83870-B2025, Motors - NW011-060-0602-83030-B2025, Engineering/Directors Office - NW011-110-1101-83030-B2025, Traffic and Signals - NW011-110-1107-83030-B2025, Water and Sewer Utilities - NW037-750-7502-83030-B2025/2026, Recreation, Cultural Affairs and Senior Services/Directors Office - NW011-160-1601-83030-B2025, Finance/Accounts and Controls - NW011-050-0502-83030-B2025,Plublic Safety/Office of Emergency Management and Police - NW011-190-1904-B2025; NW051-G23-P23k0-B2023-FY23 UASI Grant; NW051-G24-P24M0-B2024-FY24-USAi Grant, Health and Community Wellness/Environmental Health - NW011-120-1203-71280-B2025, NW051-G24-2H24G-94210-B2024, NW051-G23-H23P0-94210-B2023: Medical Care Services - NW02646545-B2025 Trust Account; Surveillance and Prevention - NW011-120-1208-83030-B2025.
5. The contract amount shall not exceed Six Hundred Fifty-Five Thousand Dollars and Zero Cents ($655,000.00) for the twenty-four (24) consecutive month-period commencing on the date upon which the contract is fully executed.
6. The Purchasing Agent, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with Star Data Products, Postal Office Box 12, 1245 Hewlett Plaza, Hewlett, New York 11557, to provide Data Processing, Word Processing, and Computer Processing Supplies for the various Departments of the City of Newark. The contract amount shall not exceed Six Hundred Fifty-Five Thousand Dollars and Zero Cents ($655,000.00) for the twenty-four (24) consecutive-month period to commence upon the date the contract is fully executed.