Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Accepting a Gift
Gift: Basic License Fee for the use of the Prudential Hall, Parsonnet Room, and ticketing services for the purpose of the 2023 State of the City Mayoral Address
Purpose: To enter into and execute a Short Term License Agreement with New Jersey Performing Arts Center to use the Prudential Hall Theatre and the Parsonnet Room for the 2023 State of the City Mayoral Address.
Entity Name: New Jersey Performing Arts Center (NJPAC) Corporation
Entity Address: One Center Street, Newark, New Jersey 07102
Gift Value: $15,500.00
City Contribution: An Ancillary Service Fee in an amount not to exceed $60,000.00
Other Funding Source/Amount: $0.00
Contract Period: Tuesday, April 18, 2023
Additional Information:
This Resolution authorizes the City, pursuant to N.J.S.A. 40A:5-29, to accept a gift of the basic license fee for the use of Prudential Hall, Parsonnet Room, and ticketing services, which is valued at $15,500.00.
The Short Term License Agreement is in an amount not to exceed $60,000.00, representing ancillary service fees.
No municipal funds will be expended for the acceptance of this gift.
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WHEREAS, the Mayor of the City of Newark (the “City”) is desirous of holding the 2023 State of the City Address at the Prudential Hall Theatre located in the New Jersey Performing Arts Center, on Tuesday, April 18, 2023; and
WHEREAS, the City must enter into a Short Term License Agreement for the use of the Prudential Hall Theatre and the Parsonnet Room at the New Jersey Performing Arts Center (the “NJPAC”) in the amount not to exceed Sixty Thousand Dollars and Zero Cents ($60,000.00), representing ancillary service fees with payment to NJPAC provided no later than April 28, 2023; and
WHEREAS, the NJPAC, a New Jersey Not-for-Profit Corporation having an office at One Center Street, Newark, New Jersey 07102 has offered to waive the Basic License Fee charges for the use of the Prudential Hall Theatre and the Parsonnet Room, a gift valued at Fourteen Thousand Dollars and Zero Cents ($14,000.00), and is also waiving the fee for ticketing services, a gift valued at One Thousand Five Hundred Dollars and Zero Cents ($1,500.00) and expects nothing in return and will receive nothing in return for making this generous gift; and
WHEREAS, the City wishes to accept this gift of Fifteen Thousand Five Hundred Dollars and Zero Cents ($15,500.00), pursuant to N.J.S.A. 40A:5-29; and
WHEREAS, the Municipal Council has indicated its support of the Mayoral Event by approving the execution of the Short Term License Agreement and the acceptance of the gift described herein.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee are authorized to enter into and execute the Short Term License Agreement for ancillary service fees for the use of the Prudential Hall Theatre and the Parsonnet Room for the purpose of the Mayor’s 2023 State of the City Address to be held on Tuesday, April 18, 2023, for a total amount not to exceed Sixty Thousand Dollars and Zero Cents ($60,000.00).
2. The Mayor of the City of Newark and/or his designee are authorized to accept the gift of the basic license fee charges for the use of Prudential Hall Theatre and the Parsonnet Room a gift valued at Fourteen Thousand Dollars and Zero Cents ($14,000.00), and a gift of the fee for ticketing services, a gift valued at One Thousand Five Hundred Dollars and Zero Cents ($1,500.00) for a total combined gift valued at Fifteen Thousand Five Hundred Dollars and Zero Cents ($15,500.00).
3. No municipal funds will be expended for the acceptance of this gift.
4. The amount of the ancillary service fees under the Short Term License Agreement shall not exceed Sixty Thousand Dollars and Zero Cents ($60,000.00) and are due no later than April 28, 2023.
5. The City’s Director of Communications shall file a copy of the Short Term License Agreement in the Office of the City Clerk.
6. Attached hereto is the Certification of Funds from the Director of the Department of Finance, which states that there are available sufficient legally appropriated funds in the amount Sixty Thousand Dollars and Zero Cents ($60,000.00) for the purposes set forth herein provided from: Business Unit: NW011; Department: 200; Div./Proj.: 2001; Activity A; Account#: 96770; Budget Year: B2022.
7. There shall be no amendments to the contract, unless the amendments are in a writing, executed by both parties, and approved by the Municipal Council by Resolution.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee are authorized to enter into and execute the Short Term License Agreement with the New Jersey Performing Arts Center Corporation, One Center Street, Newark, New Jersey 07102, for ancillary service fees and related artist and production fees associated with the use of the Prudential Hall Theatre and the Parsonnet Room for the Mayor’s State of the City Address to be held on Tuesday, April 18, 2023. This Resolution further authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator to accept the gift of the basic license fee charges for the use of the Prudential Hall Theatre and the Parsonnet Room and Ticketing Services for the purpose of the 2023 State of the City Mayoral Address. The ancillary services fees shall not exceed $60,000.00 and the value of the gift of the use of the Prudential Hall Theatre and the Parsonnet Room and Ticketing Services is valued at $15,500.00.