Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Curb & Valve Boxes and Accessories
Entity Name(s)/Address(s): (1.) Capitol Supply Construction Products Inc.,149 Old Turnpike Road, Wayne, New Jersey, 07470 and (2.) HD Supply Waterworks Ltd., 61 Gross Avenue, Edison, New Jersey, 08837
Contract Amount: $30,000.00
Funding Source: City of Newark/ Department of Water and Sewer Utilities Budget
Contract Period: To be established for a period not to exceed two years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Four (4)
Bids received: Four (4)
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WHEREAS, on April 22, 2014, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Curb & Valve Boxes and Accessories, to the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed four (4) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on May 8, 2014, four (4) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends line item awards be made to Capitol Supply Construction Products Inc. and HD Supply Waterworks Ltd., the lowest responsive, responsible bidders; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Capitol Supply Construction Products Inc.,149 Old Turnpike Road, Wayne, New Jersey, 07470, to receive line items #1, 3, 5-7 and 9-11 for year one and year two, (various brands); and HD Supply Waterworks Ltd., 61 Gross Avenue, Edison, New Jersey, 08837, to receive line item # 8, for year one and year two, (various brands), to provide Curb & Valve Boxes and Accessories, to the City, whose bids were received on the advertised due date and determined to be the lowest responsive, responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2014 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $30,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Capitol Supply Construction Products Inc. and HD Supply Waterworks Ltd., to provide Curb & Valve Boxes and Accessories, to the City of Newark, at a cost not to exceed $30,000.00 for two (2) years for two (2) vendors.