Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Healthy Homes Hazard Inspection Services (Inspector Services)
Entity Name(s)/Address(s): De Dan Group, LLC; 17 Porter Road, West Orange, New Jersey 07052
Contract Amount: Not to exceed $430,000.00
Funding Source: Department of Health and Community Wellness/Division of Environmental Health - Environmental Health/ NW051-G23-H230A-72090-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Healthy Homes Hazard Inspection Services for Department of Health and Community Wellness/Division Environmental Health.
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WHEREAS, on August 7, 2024, the City of Newark through its Interim Purchasing Agent, advertised to solicit bids for Healthy Homes Hazards Inspections Services (Home Inspector) for the Department of Health and Community Wellness/Division Environmental Health, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on August 22, 2024 the Division of Central Purchasing received one (1) bid in response to this advertisement; and
WHEREAS, the Interim Purchasing Agent, recommends that an award be made to De Dan Group, LLC; 17 Porter Road, West Orange, New Jersey 07052 for the only, responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor, and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with De Dan Group, LLC, 17 Porter Road, West Orange, New Jersey 07052, for Healthy Homes Hazards Inspection Services (Home Inspector) for the City of Newark’s Department of Health and Community Wellness/Division Environmental Health, whose bids were received on the advertised due date and determined to be the only, responsive, and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Health and Community Wellness NW051-G23-H230A-72090-B2023. All services performed under this contract shall be paid by the agency requesting the service. Other user departments/offices and applicable funding sources will be presented with the Certification of Funds signed by the Chief Financial Officer on an as needed basis. This contract shall not exceed Four Hundred Thirty Thousand Dollars and Zero Cents ($430,000.00) for one (1) vendor for twenty-four (24) consecutive months with start date commencing when the contract is fully executed.
5. The Qualified Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor, and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent, QPA, to enter into and execute a multiple award contract with De Dan Group, LLC located at 17 Porter Road, West Orange, New Jersey 07052, to provide Healthy Homes Hazards Inspection Services (Home Inspector) for the City of Newark’s Department of Health and Community Wellness/Division Environmental Health, at an amount not to exceed $430,000.00 for a period not to exceed twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.