Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract # G2075 Copiers and Multi-Function Devices, Maintenance, Supplies, and Print Services
Purpose: Amending Resolution 7R1-h adopted on January 22, 2025, to include additional funding source
Entity Address:
1. 40469- Xerox Corporation, 485 Lexington Avenue, 25th Floor, New York, New York 10017
2. 40464- Konica Minolta Business Solutions U.S.A., Inc., 1595 Spring Hill Road, Suite 410 Vienna, Virginia 22182
3. 40462- Canon USA, 1 Canon Park, Melville, New York 11783
Contract Amount: Not to exceed $1,625,500.00
Funding Source: 2024 Budget/NewarkWorks NW051-M24N0-72110-B2024
Contract Period: Upon approval by the Municipal Council through August 11, 2028, inclusive of any extensions by the State.
Contract Basis: ( ) Bid (X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract includes additional funding source for the purchase of copiers and multi-function devices, maintenance, supplies, and print services for the City of Newark, NewarkWorks.
Resolution 7R1-q, adopted on November 1, 2023, awarded a contract utilizing State Contract #G2075 Copiers and Multi-Function Devices, Maintenance, Supplies, and Print Services, in an amount not to exceed One Million Five Hundred Ninety-Five Thousand Five Hundred Dollars and Zero Cents ($1,595,500.00), from November 1, 2023, through August 11, 2028, inclusive of any extensions by the State.
Amended Resolution 7R1-h, adopted on January 22, 2025 included NewarkWorks, Department of Water and Sewers, and increased the contract amount by Thirty Thousand Dollars and Zero Cents ($30,000.00), for a new contract amount not to exceed One Million Six Hundred Twenty-Five Thousand Five Hundred Dollars and Zero Cents ($1,625,500.00), from January 22, 2025, through August 11, 2028, inclusive of any extensions by the State.
This Resolution shall provide additional funding sources for NewarkWorks, to the existing not to exceed amount of One Million Six Hundred Twenty Five Thousand Five Hundred Dollars and Zero Cents ($1,625,500.00). All other terms shall remain the same.
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WHEREAS, on November 1, 2023, the Municipal Council adopted Resolution 7R1-q authorizing the City of Newark (“City”), through its Purchasing Agent, to utilize State Contract G2075 Copiers and Multi-Function Devices, Maintenance, Supplies, and Print Services (#40469, 40464, and 40462) with Xerox Corporation, 485 Lexington Avenue 25th Floor, New York, NY 10017; Konica Minolta Business Solutions U.S.A., Inc., 1595 Spring Hill Road, Suite 410 Vienna, Virginia 22182; and Canon USA, 1 Canon Park, Melville, NY 11783, for an amount not to exceed One Million Five Hundred Ninety-Five Thousand Five Hundred Dollars and Zero Cents ($1,595,500.00); and
WHEREAS, on January 22, 2025, the Municipal Council adopted Resolution 7R1-h authorizing the City of Newark (“City”), through its Purchasing Agent, to include NewarkWorks and the Department of Water and Sewers, and increase the contract awarded by Thirty Thousand Dollars and Zero Cents ($30,000.00), for an increased total amount not to exceed One Million Six Hundred Twenty Five Thousand Five Hundred Dollars and Zero Cents ($1,625,500.00); and
WHEREAS, NewarkWorks desires to include an additional funding source within the existing not to exceed amount of One Million Six Hundred Twenty-Five Thousand Five Hundred Dollars and Zero Cents ($1,625,500.00); and
WHEREAS, all other contract terms and conditions will remain the same;
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. On November 1, 2023, the Municipal Council adopted Resolution 7R1-q to utilize State Contract G2075 Copiers and Multi-Function Devices, Maintenance, Supplies, and Print Services (#40469, 40464, and 40462) for the purchase of copiers, and multi-function devices, maintenance, supplies, and print services from Xerox Corporation, 485 Lexington Avenue 25th Floor New York, NY 10017; Konica Minolta Business Solutions U.S.A., Inc., 1595 Spring Hill Road, Suite 410 Vienna, Virginia 22182; and Canon USA, 1 Canon Park, Melville, NY 11783, for a total contract amount of One Million Five Hundred Ninety-Five Thousand Five Hundred Dollars and Zero Cents ($1,595,500.00).
2. On January 22, 2025, the Municipal Council adopted Resolution 7R1-h to include NewarkWorks, and the Department of Water and Sewers, and to increase the total contract to a new not to exceed amount not to exceed One Million Six Hundred Twenty Five Thousand Dollars and Zero Cents ($1,625,500.00)
3. NewarkWorks desires to provide an additional funding source within the same not-to-exceed contract amount.
4. The Municipal council hereby ratifies the addition of funding sources contract from the date of the adoption of this amending Resolution.
5. There shall be no amendment or change to this contract without the approval of the Municipal Council by resolution.
6. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
7. The Qualified Purchasing Agent (QPA) shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution ratifies, authorizes, and amends Resolution 7R1-q, adopted on November 1, 2023, by including an additional funding source for NewarkWorks within the contract amount not to exceed One Million Six Hundred Twenty Five Thousand Five Hundred Dollars and Zero Cents ($1,625,500.00). All other terms shall remain the same.