Title
Dept/ Agency: Water and Sewer Utilities
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Change Order #2/Amend Resolution 7R12-c(AS) adopted on November 2, 2022 and Resolution 7R12-a adopted on November 1, 2023
Purpose: To enter into and execute Change Order #2 CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 Contract #07-WS2016.
Entity Name: Coppola Services, Inc.
Entity Address: 28 Executive Parkway, Ringwood, New Jersey 07456
Contract Amount: Not to exceed $3,238,511.46
Funding Source: Capital Budget/Department of Water and Sewer Utilities/Business Unit: NW044, Dept. 17C, Div./Proj. 17C01, Account #94710, Budget Ref. B2017
Contract Period: 402 calendar days to final completion from the date of the issuance of a written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Resolution 7R12-c(AS) adopted on November 2, 2022, awarded a contract in an amount not to exceed $3,169,890.00, for a period of 180 calendar days from the date of the issuance of a written Notice to Proceed.
Resolution 7R12-a, adopted on November 1, 2023, authorized Change Order #1, which increased the contract amount by $14,840.22 for a new total contract amount not to exceed $3,184,730.22, with no extension on final completion from the date of the issuance of the Notice to Proceed.
Change Order #2 will increase the contract amount by $53,781.24 for a new total contract amount not to exceed $3,238,511.46, and increase the contract period by 222 calendar days for a new contract period of 402 calendar days to final completion from the date of the issuance of a written Notice to Proceed.
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WHEREAS, Resolution 7R12-c(as) adopted on November 2, 2022, authorized the Director of the Department of Water and Sewer Utilities to enter into Contract 07-WS2016, CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 (“Contract 07-WS2016”) with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, in the amount of $3,169,890.00 for a period of (180) calendar days to final completion from the date of the written Notice to Proceed; and
WHEREAS, Resolution 7R12-a adopted on November 1, 2023, authorized Change Order #1 to Contract 07-WS2016 with Coppola Services, Inc., for an increased amount of $14,840.22 for a new total contract amount not to exceed $3,184,730.22 and no extension on final completion from the date of the issuance of the Notice to Proceed; and
WHEREAS, during the project, based on information of existing structure, contract documents indicated 96 inch by 72 inch tide gates, however, the field investigation confirmed that existing concrete openings will require 98 inch by 74-inch tide gates and upon further field investigation unexpected existing steel sheeting and concrete mud mats were revealed in which existing materials required removal and demolition in order to install proposed concrete apron; and
WHEREAS, Conrail, the owner of the property requires Conrail Orientation Training whenever a contractor will work on Conrail property and this second training session was required to train additional staff necessary for Completion of the work; and
WHEREAS, pursuant to NJAC 5:30-11 et seq. Contract 07-WS2016, is to be amended with an increase net amount of Fifty-Three Thousand Seven Hundred and Eighty-One Dollars and Twenty-Four Cents ($53,781.24) to cover the required tide gates size, unexpected removal, demolition and additional training for additional staff for completion of work and an additional (222) additional calendar days to final completion from the date of the issuance of a written Notice to Proceed; and
WHEREAS, the Department of Water and Sewer Utilities wishes to enter into and execute a Contract Change Order #2 to Contract 07-WS2016, with Coppola Services, Inc., with an increase in the contract amount by Fifty Three Thousand Seven Hundred Eighty One Dollars and Twenty Four Cents ($53,781.24) for a new contract amount of Three Million Two Hundred Thirty Eight Thousand Five Hundred Eleven Dollars and Forty Six Cents ($3,238,511.46) and an additional (222) additional calendar days to final completion from the date of the issuance of the Notice to Proceed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, is authorized to enter into and execute Contract Change Order #1 to Contract 07-WS2016, CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025, with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, by increasing the contract amount by Fifty Three Thousand Seven Hundred and Eighty One Dollars and Twenty Four Cents ($53,781.24) bringing the contract amount to Three Million Two Hundred Thirty Eight Thousand Five Hundred Eleven Dollars and Forty Six Cents ($3,238,511.46) and extending the contract completion time by (222) calendar days to final completion from the date of the issuance of the Notice to Proceed.
2. Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that funds in the amount of Fifty-Three Thousand Eight Hundred and Forty Dollars and Twenty-Two Cents ($53,781.24), are available in the Water and Sewer Utilities Capital Budget under Business Unit NW044, Department ID 17C, Division/Project 17C01, Account # 94710, Budget Ref. B2017 and which shall be filed along with the original Resolution in the Office of the City Clerk.
3. A fully executed copy of the Change Order #2 shall be filed in the Office of the City Clerk by the Director of the Department of Water and Sewer Utilities.
4. A fully executed copy of the Change Order #2 shall be filed with the New Jersey Department of Environmental Protection (NJDEP) by the Director of the Department of Water and Sewer Utilities.
5. If required by State Law, the Acting City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, to enter into and execute Contract Change Order #2 to Contract 07-WS2016, CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, increasing the contract amount by $53,781.24 for a total contract amount of $3,238,511.46, with an additional (222) additional calendar days to final completion from the date of the issuance of the Notice to Proceed.