Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) A83173
Purpose: Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended
Entity Name(s)/Address(s): Chas. S. Winner, Inc. d/b/a Winner Ford/250 Haddonfield-Berlin Road/Cherry Hill, New Jersey 08034
Contract Amount: $59,437.50
Funding Source: Water and Sewer Utilities Budget
Contract Period: Upon approval by Municipal Council, upon complete delivery, not to exceed December 13, 2015
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Purchase of three (3) vehicles
body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended contract, T-2103 to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this contract to purchase three (3) vehciles from the following vendor for a term commencing upon adoption of this resolution, until complete delivery, not to extend beyond December 13, 2015:.
# A83173, Chas. S. Winner, Inc. d/b/a Winner Ford, 250 Haddonfield-Berlin Road, Cherry Hill, New Jersey 08034.
WHEREAS, the Purchasing Director recommends the utilization of these state contract awards on the grounds that they provides Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended, (Transit Connect XL Model), according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended, (transit connect XL model), is expected not to exceed $59,437.00 for three vehicles; and
WHEREAS, the vehicles will be utilized by the Department of Water and Sewer Utilities.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize contract # A83173, Chas. S. Winner, inc. d/b/a Winner Ford, Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended, (transit connect XL model), for the period commencing from the adoption of this resolution, upon complete delivery, terminating on December 13, 2015.
2. There shall be no amendment of this resolution or contract without the approval of the Municipal Council.
3. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A: 5-16.
4. Funds for the procurement of the vehicles are encumbered on PO # NW037 - 8826, FUND 037, AGENCY 750, DEPARTMENT 7505, ACCOUNT 94330 BUDGET B2014 for $59,437.50. This contract shall not exceed $59,437.50.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a utilizing a State contract award constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT This resolution authorizes usage of a State contract award to Chas. S. Winner, Inc. d/b/a Winner Ford, to provide Vehicles, Cargo Vans, Minivan/Class 1/2/3, Regular/Extended, (transit connect XL model), for the period commencing from the adoption of this resolution, until complete delivery not to exceed December 13, 2015, for the purchase of three (3) vehicles at a cost not to exceed $59,437.50.