Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: 524 k Wheel Loader, or Equal
Entity Name(s)/Address(s): Jesco, Inc. 118 St. Nicholas Avenue, South Plainfield, New Jersey 07080
Contract Amount: Not to Exceed $305,728.00.
Funding Source: Water and Sewer Utilities / Neighborhood and Recreational Services
Contract Period: One time delivery Not to exceed December31, 2015
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Five (5)
Bids received: Four (4)
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WHEREAS, on February 10, 2015, the City of Newark through its Director of Purchasing advertised to solicit bids for vendors to provide a 524k Wheel Loader, or Equal to the City of Newark, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed five (5) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on February, 26, 2015, four (4) bids were received in response to the advertisement; and
WHEREAS, the Manager of the Division of Motors recommended that an award be made to the lowest responsive responsible bidder Jesco, Inc.; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24 the vendor agreed to hold prices until October 31, 2015; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq. solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirement of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY THAT:
1. The Mayor and/ or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Jesco, Inc., 118th St. Nicholas Avenue, South Plainfield, New Jersey 07080 to provide two (2), 524k Wheel Loaders, Or Equal, to the City of Newark, whose bid was received on the advertised due date and determined to be the lowest responsive responsible bidder, in accordance with bid specifications. Upon adoption of the resolution by the Municipal Council the term of the contract will be established upon delivery, not to exceed December 31, 2015.
2. There shall be no amendment or change of this contract without the approval of the Newark Municipal Council.
3. Funds for the acquisition are encumbered on Purchase Order No. 25916, Fund 051, Dept. G14, Project N14B0, Account 94340, and Budget B2014 for $147,443.00, Purchase Order No. 25917, Fund 051, Dept. G14, Project N14B0, Account 94330, Budget B2014, for $5,421.00 and Purchase Order No. 00209, Fund 041, Dept. 10W, Project 10W40, Account 94710, Budget B2010, for $152,864.00. The total amount of the three (3) Purchase Orders equal three hundred five thousand seven hundred twenty eight dollars ($305,728.00). This contract shall not exceed three hundred five thousand seven hundred twenty eight dollars ($305,728.00).
4. It is the responsibility of the Director of the Department of Engineering, Division of Motors to ascertain that the 524 K Wheel Loader or Equal is in compliance with the specifications and will provide the Municipal Council, the Business Administrator and the Director of Purchasing with the appropriate reports during the term of the contract.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Director of Purchasing.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT:
This contract is awarded to Jesco, Inc. to provide two (2) 524 K Wheel Loaders, or Equal to the City of Newark. The equipment will be for the use of the Department of Water and Sewer Utilities and the Department of Neighborhood and Recreational Services, at a cost no to exceed three hundred five thousand seven hundred twenty eight dollars ($305,728.00).