Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #G2004-Furniture: Office, Lounge and Systems-Statewide, 19-FOOD-00876
Purpose: To utilize New Jersey State Contract #G2004 to purchase furniture for the Department of Public Safety, Police Division at 22 Franklin Street.
Entity Name(s)/Address(s): Affordable Interior Systems, Inc., 25 Tucker Drive, Leominster, Massachusetts 01453
Contract Amount: Not to exceed $80,871.91
Funding Source: 2021 Budget/Department of Public Works/NW051-G21-ARPGO-72050-B2021
Contract Period: Upon approval by the Municipal Council through June 30, 2024, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract will provide Furniture: Office, Lounge and Systems-Statewide for the City’s Department of Public Safety, Police Division on 22 Franklin Street, Newark, New Jersey 07102.
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WHEREAS, the City of Newark (“City”), through its Interim Purchasing Agent, wishes to utilize State contract G2004-Furniture: Office, Lounge and Systems-Statewide, 19-FOOD-00876 to purchase furniture for the Newark Police Department located at 22 Franklin Street, Newark, New Jersey; and
WHEREAS, N.J.S.A. 40A: 11-12 authorizes the purchase of goods and services without advertising by local contracting units when said goods or services are purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.29 all cooperative purchasing program participants must ensure that the purchase orders issued reflects the correct item pricing and that payment is processed accordingly (Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including purchase orders, delivery compliance and payments); and
WHEREAS, Affordable Interior Systems Inc., 25 Tucker Drive, Leominster, Massachusetts 01453 (“Vendor”), is an authorized vendor under State Contract G2004- Furniture: Office, Lounge and Systems-Statewide, 19-FOOD-00876; and
WHEREAS, the City wishes to enter into a contract with the Vendor to purchase furniture for the Newark Police Department for the period beginning upon approval of this Resolution by the Municipal Council through June 30, 2024, inclusive of any extensions granted by the State; and
WHEREAS, the cost of said contract shall not to exceed Eighty Thousand Eight Hundred Seventy-One Dollars and Ninety One Cent ($80,871.91); and
WHEREAS, funding for said purchase is from the Department of Public Works, Budget Account NW051-G21-ARPGO-72050-B2021.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:11-12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designee, the Business Administrator or the Interim Purchasing Agent is hereby authorized to utilize State Contract G2004- Furniture: Office, Lounge and Systems-Statewide, 19-FOOD-00876 to enter into a contract with Affordable Interior Systems Inc., 25 Tucker Drive, Leominster, Massachusetts 01453 (“Vendor”), to purchase furniture for the Newark Police Department located at 22 Franklin Street, Newark, New Jersey 07102. The contract authorized by this Resolution shall be for the period commencing upon its approval by the Municipal Council through June 30, 2024, inclusive of any extensions by the State.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
5. This contract is awarded as an open-ended contract; pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: 2021 Budget/Department of Public Works/NW051-G21-ARPGO-72050-B2021 Open Space Trust Account. This contract shall not exceed Eighty Thousand Eight Hundred Seventy-One Dollars and Ninety-One Cent ($80,871.91).
6. This contract complies with Local Pay-to- Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Interim Purchasing Agent and/or the Business Administrator to utilize State Contract G2004- Furniture: Office, Lounge and Systems-Statewide, 19-FOOD-00876 to purchase furniture for the Newark Police Department from Affordable Interior Systems Inc. 25 Tucker Drive, Leominster, Massachusetts 01453. It is funded through the Department of Public Works and is for the period commencing upon adoption of this Resolution by the Municipal Council through June 30, 2024, inclusive of any extensions by the State. This contract is at a cost not to exceed Eighty Thousand Eight Hundred Seventy-One Dollars and Ninety One Cent ($80,871.91).