Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: To authorize the use of Sourcewell National Cooperative Contract #120921-BLE
Purpose: To purchase three (3) used fire Apparatus and other additional equipment, products, and services associated with firefighting
Entity Name: Absolute Fire Protection c/o Brindlee Mountain Fire Apparatus
Address: 2800 Hamilton Blvd, South Plainfield, New Jersey 07080
Contract Amount: Not to Exceed $993,600.00
Funding Source: 2025 Budget/Department of Public Safety/NW051-G25-F25B0-94350-B2025
Contract Period: Upon approval of the Municipal Council through January 13, 2026.
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
To utilize Sourcewell Cooperative Contract #120921-BLE for the purchase of three (3) uses fire apparatus and other additional equipment, products, and services. This cost effective transaction minimizes costs and increase efficiency at the Department of Public Safety Fire Division.
body
WHEREAS, N.J.S.A. 40A:11-(5) and N.J.A.C. 5:34-7.1 et seq. authorize local government units to establish, administer, and participate in cooperative purchasing systems to facilitate cost-effective provision goods and services; and
WHEREAS, on April 20, 2022, the Municipal Council adopted Resolution 7R1-c(AS) authorizing the City of Newark’s (“City’s”) membership in the Sourcewell Cooperative, 202 12th Street NE, Staples, Minnesota 56479, a nationally-recognized and accepted cooperative purchasing organization comprised of contracting units within the meaning of N.J.S.A. 52:34-6.2b(3); and
WHEREAS, N.J.S.A. 52:34-6.2b(3) authorizes New Jersey contracting units to purchase goods and services without public bidding under a nationally-recognized and accepted cooperative where said agreement resulted from a competitive bidding process by another contracting unit located in New Jersey or in any other state; and
WHEREAS, the Sourcewell Cooperative has offered the City of Newark the opportunity to participate in their Cooperative Purchasing System; and
WHEREAS, the City desires to utilize Sourcewell Cooperative Contract #120921-BLE to purchase and rent fire apparatus and other additional equipment, products, and services from Absolute Fire Protection c/o Brindlee Mountain Fire Apparatus, 2800 Hamilton Blvd. South Plainfield, NJ 07080 for use of the Department of Public Safety, Division of Fire, starting on the date of adoption of this Resolution until January 13, 2026.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent, QPA and/or the Business Administrator are hereby authorized, utilizing Sourcewell Cooperative Contract #120921-BLE, to enter into and execute a contract with Absolute Fire Protection, c/o Brindlee Mountain Fire Apparatus, 2800 Hamilton Blvd. South Plainfield, NJ 07080, for the purchase or rental of fire apparatus and other equipment, products, and services. The contract is authorized for the period commencing upon the Municipal Council’s approval of this resolution through January 13, 2026. The total contract amount shall not exceed Nine Hundred Ninety Three Thousand Six Hundred Dollars and Zero Cents ($993,600.00).
2. The Division of Central Purchasing through the Qualified Purchasing Agent, QPA, shall ensure that the goods and/or services procured through the system comply with applicable laws of the State of New Jersey, Local Public Contracts Law, N.J.S.A. 40A:11-1et seq. and all other provisions of the revised statutes of the State of New Jersey.
3. Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that funds in the amount of Nine Hundred Ninety Three Thousand Six Hundred and Zero Cents ($993,600.00) are available under the Department of Public Safety account code NW051-G25-F25B0-94350-B2025, which shall be filed with the office of the City Clerk, along with this Resolution.
4. Purchases procured through the Sourcewell Cooperative program are subject to Municipal Council approval.
5. There shall be no amendments to this resolution without Municipal Council approval.
6. This contract award qualifies as an award pursuant to a fair and open process within the meaning of N.J.S.A. 19:44A-20.7.
6. If required by State law, the City Clerk shall provide the appropriate notice of the authorization of this contract usage to the State Comptroller, no later than twenty (20) business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent, QPA and/or the Business Administrator, to enter into a contractual agreement under Sourcewell National Cooperative Contract #120921-BLE with Absolute Fire Protection, c/o Brindlee Mountain Fire Apparatus, 2800 Hamilton Blvd. South Plainfield, NJ 07080, for the period commencing upon approval of this resolution through January 13, 2026. The total contract amount shall not to exceed Nine Hundred Ninety Three Thousand Six Hundred Dollars and Zero Cents ($993,600.00). The cost-effectiveness of this transaction, along with the quality of the associated equipment should increase efficiency in the operation of the Public Safety, Division of Fire.