Title
Dept/ Agency: Water and Sewer Utilities
Action: ( X ) Ratifying ( X ) Authorizing ( X ) Amending
Type of Service: Change Order/Amend Resolution # 7R12-a adopted on February 19, 2025
Purpose: To Execute Contract Close Out Change Order #5 for CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 Contract #07-WS2016.
Entity Name: Coppola Services, Inc.
Entity Address: 28 Executive Parkway, Ringwood, New Jersey 07456
Contract Amount: Reduce Contract amount by $320,261.83 for total not to exceed $3,410,276.19
Funding Source: Sewer Capital Outlay Budget/Department of Water and Sewer Utilities/Business Unit: NW038, Dept. 800, Div./Proj. 8007, Account #71970, Budget Ref. B2025
Contract Period: Increase by 21 calendar days for new contract period of 816 calendar days to final completion from the date of the issuance of a written Notice to Proceed
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Resolution 7R12-c (as) adopted on November 2, 2022, awarded a contract in an amount not to exceed $3,169,890.00, for a period of 180 calendar days from the date of the issuance of a written Notice to Proceed.
Resolution 7R12-a adopted on November 1, 2023, authorized Change Order #1, which increased the contract amount by $14,840.22 for a new total contract amount not to exceed $3,184,730.22, with no extension on final completion from the date of the issuance of the Notice to Proceed.
Resolution 7R12-a adopted on May 22, 2024, authorized Change Order #2, which increased the contract amount by $53,781.24 for a new total contract amount not to exceed $3,238,511.46, extended the contract period by 222 calendar days for a new completion Period of 402 Calendar days from the date of Notice to Proceed to final completion.
Resolution 7R12-a adopted on February 5, 2025 authorized Change Order # 3, which increased the contract amount by $121,352.42 for a new total contract amount not to exceed $3,359,863.88, extended the contract period by 337 calendar days for a new contract completion period of 739 calendar days from the date of Notice to Proceed to final completion.
Resolution 7R12-a Adopted February 19, 2025 Authorizing Change Order #4 which increased the contract amount by $370,674.14 for a new total contract amount not to exceed $3,730,538.02, and increase the contract period by 56 calendar days for a new contract period of 795 calendar days to final completion from the date of the issuance of a written Notice to Proceed.
Contract Close out Change Order #5 will reduce the contract amount by $320,261.83 for a new total contract amount not to exceed $3,410,276.19 and increase the contract period by 21 calendar days for a new completion period of 816 calendar days from the date of the written Notice to Proceed to final completion.
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WHEREAS, Resolution 7R12-c(as) adopted on November 2, 2022, authorized the Director of the Department of Water and Sewer Utilities to enter into Contract 07-WS2016, CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 (“Contract 07-WS2016”) with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, in the amount of $3,169,890.00 for a period of 180 calendar days to final completion from the date of the written Notice to Proceed; and
WHEREAS, Resolution 7R12-a adopted on November 1, 2023, authorized Change Order #1 to Contract 07-WS2016 with Coppola Services, Inc., for an increased amount of $14,840.22 for a new total contract amount not to exceed $3,184,730.22 and no extension on final completion from the date of the issuance of the Notice to Proceed; and
WHEREAS, Resolution 7R12-a adopted on May 22, 2024, authorized Change Order #2 to Contract 07-WS2016 with Coppola Services, Inc., for an increased amount of $53,781.24 for a new total contract amount not to exceed $3,238,511.46 with an additional 222 calendar days for a new completion period of 402 calendar days to final completion from the date of the issuance of the Notice to Proceed; and
WHEREAS, Resolution 7R12-a adopted on February 5, 2025, authorized Change Order #3 to Contract 07-WS2016 with Coppola Services, Inc., for an increased amount of $121,352.42 for a new total contract amount not to exceed $3,359,863.88 with an additional 337 calendar days for a new completion period of 739 calendar days to final completion from the date of the issuance of the Notice to Proceed; and
WHEREAS, Resolution 7R12-a adopted on February 19, 2025, authorized Change order#4 to Contract 07-WS2016 with Coppola Services, Inc. for an increased amount amount of $370,674.14 for a new total contract amount not to exceed $3,410,276.19, with an additional 56 calendar days for a new completion period of 795 calendar days to final completion from the date of the issuance of a written Notice to Proceed; and
WHEREAS, Contract 07-WS2016, was completed with a net reduction of $320,261.83 due to final quantity adjustments and an increase of 21 additional calendar days for a total of 816 calendar days to final completion from the date of the issuance of a written Notice to Proceed; and
WHEREAS, the Department of Water and Sewer Utilities, wishes to enter into and execute a Contract Closeout Change Order #5 to Contract 07-WS2016, CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, with a reduction in the contract amount by $320,261.83 for a total contract amount of $3,410,276.19 and increasing the contract completion time by 21 calendar days for a new contract completion period of 816 calendar days to final completion from the date of the issuance of a written Notice to Proceed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, are authorized to enter into and execute Contract Closeout Change Order #5 to Contract 07-WS2016, CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, reducing the contract amount by $320,261.83 bringing the final contract amount to $3,410,276.19, and increasing the contract completion period by 21 calendar days for a new completion period of 816 calendar days to final completion from the date of the issuance of a written Notice to Proceed.
2. Closeout Change Order #5 to Contract 07-WS2016, CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch is ratified from the date of the contract modification to the date of this authorizing resolution.
3. Funds for the contract previously certified and encumbered in support of Resolution 7R12-a Adopted February 19, 2025 Authorizing Change Order #4, Business Unit: NW038, Dept. 800, Div./Proj. 8007, Account #71970, Budget Ref. B2025 remain available from the Sewer Capital Outlay Account, until completion and close out of the contract.
4. A fully executed copy of the Closeout Change Order #5 shall be filed in the Office of the City Clerk and with the New Jersey Department of Environmental Protection by the Director of the Department of Water and Sewer Utilities.
5. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution ratifies, authorizes and amends the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, to enter into and execute Contract Close Out Change Order #5 to Contract 07-WS2016, CSO Solids/Floatables Control Measures Netting Facilities at Peddie Ditch, Site 025 with Coppola Services, Inc., 28 Executive Parkway, Ringwood, New Jersey 07456, reducing the contract amount by $320,261.83 for a total contract amount of $3,410,276.19, and increasing the contract completion time by 21 calendar days for a new completion period of 816 calendar days.
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