Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T0126 OEM and Non-OEM Maintenance and Repair Services for Light/Medium Duty Vehicles.
Purpose: To Purchase OEM and Non-OEM Maintenance and Repair Services for Light/Medium Duty Vehicles
Entity Name(s)/Address(s):
1. 25-GNSV1-127916: American Hose & Hydraulics - 700 21st Avenue,
Paterson, New Jersey 07513
2. 25-GNSV1-127899: On-Site Fleet Service Inc - 36 Edgeboro Road,
East Brunswick, New Jersey 08816
3. 25-GNSV1-127904: Cliffside Body Corp. 130 Broad Avenue, Fairview,
New Jersey 07022
4. 25-GNSV1-127915: Tra-Par Transmissions - 10-16 Greylock Street,
Belleville, New Jersey 07109
Contract Amount: Not to Exceed $650,000.00
Funding Source: 2026 Budget/ Department of Water and Sewer Utilities NW037-750-7502-83630-B2026, NW037-750-7502-71830-B2026, NW037-800-8003-83630-B2026, NW037-800-8003-71830-B2026 and Departments of Public Works/ Sanitation-NW011-060-0602-71840-B2026, NW011-060-0602-71870-B2026, NW011-060-0602-71830-B2026
Contract Period: Upon approval by the Municipal Council, through February 02, 2029, inclusive of any extensions by the State.
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
The use of State Contract #T0126 will provide OEM and Non-OEM maintenance and repair services for light and medium duty vehicles for the City of Newark Departments of Water and Sewer Utilities and Department of Public Works/Sanitation.
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WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase goods and services without advertising for bids when the same were purchased under any contract entered into by the State of New Jersey Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the City of Newark (the “City”) wishes to utilize the State Contract, #T-0126 OEM and Non-OEM, Maintenance and Repair Services for Light/Medium Duty Vehicles, : (1) American Hose & Hydraulics, 700 21st Avenue, Paterson, NJ 07513, (2) On-Site Fleet Service Inc., 36 Edgeboro Road, East Brunswick, NJ 08816, Cliffside Body Corp. 130 Broad Avenue, Fairview, NJ 07022, and (3) Tra-Par Transmissions- 10-16 Greylock Street, Belleville, NJ 07109, authorized vendors thereunder, for the purchase of OEM and Non-OEM maintenance and repair services for an amount not to exceed Six Hundred, Fifty Thousand Dollars and Zero Cents ($650,000.00), commencing upon approval by the Municipal Council through February 2, 2029 inclusive of any extensions by the State; and
WHEREAS, the Qualified Purchasing Agent of the City recommends the utilization of State Contract T0126 OEM and Non-OEM Maintenance and Repair Services for Light/Medium Duty Vehicles, to enter into contracts according to the specifications required by the City’s Department of Water and Sewer Utilities and Department of Public Works/ Sanitation; and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor as well, and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, availability of funds for these purchases shall be certified from the Department of Water and Sewer Utilities account codes NW037-750-7502-83630-B2026, NW037-750-7502-71830-B2026, NW037-800-8003-83630-B2026, NW037-800-8003-71830-B2026 and Departments of Public Works/Sanitation account codes NW011-060-0602-71840-B2026, NW011-060-0602-71870-B2026, NW011-060-0602-71830-B2026.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 et seq. and N.J.A.C. 5:34-7.29, the Mayor and/or his designees, and the Business Administrator or the Qualified Purchasing Agent, are hereby authorized to utilize State Contract T0126 OEM and Non-OEM Maintenance and Repair Services for Light/Medium Duty Vehicles, to enter into and execute contracts with; (1) American Hose & Hydraulics, 700 21st Avenue, Paterson, NJ 07513 , (2) On-Site Fleet Service Inc., 36 Edgeboro Road, East Brunswick, NJ 08816, (3) Cliffside Body Corp. 130 Broad Avenue, Fairview, NJ 07022, and (4)Tra-Par Transmissions- 10-16 Greylock Street, Belleville, NJ 07109, authorized vendors thereunder, for the purchase of OEM and Non-OEM maintenance and repair services for the Department of Water and Sewer Utilities and Department of Public Works/Sanitation in an amount not exceed Six Hundred Fifty Thousand Dollars and Zero Cents ($650,000.00) for the period commencing upon approval by the City Municipal Council through February 02, 2029 inclusive of any extensions by the State.
2. The terms and conditions of all purchases hereunder shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Methods of Operation and Third-Party Agreement, if applicable.
3. Purchases pursuant to this contract shall not exceed Six Hundred Fifty Thousand Dollars and Zero Cents ($650,000.00). This contract is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW037-750-7502-83630-B2026, NW037-750-7502-71830-B2026, NW037-800-8003-83630-B2026, NW037-800-8003-71830-B2026, NW011-060-0602-71840-B2026, NW011-060-0602-71870-B2026, and NW011-060-0602-71830-B2026.
4. There shall be no amendments of this Resolution without the approval of the Municipal Council.
5. There shall be no advance payments of this State Contract in accordance with N.J.S.A. 40A:5-16.
6. This Contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance as a purchase pursuant to a State Contract Award.
7.
8. The Qualified Purchasing Agent shall file duly executed copies of the Contracts, Certification of Funds, along with a certified copy of this Resolution in the Office of the City Clerk.
9. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this Contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent to utilize State Contract #T0126 OEM and Non-OEM Maintenance and Repair Services for Light/Medium Duty Vehicles which includes awards to the following vendors:; (1) American Hose & Hydraulics, 700 21st Avenue, Paterson, NJ 07513, (2) On-Site Fleet Service Inc., 36 Edgeboro Road, East Brunswick, NJ 08816, Cliffside Body Corp. 130 Broad Avenue, Fairview, NJ 07022, and (3) Tra-Par Transmissions- 10-16 Greylock Street, Belleville, NJ 07109, State authorized vendors thereunder, for the purchase of OEM and Non-OEM maintenance and repair services for the Department of Water and Sewer Utilities and Department of Public Works/Sanitation. This Contract shall not exceed Six Hundred Fifty Thousand Dollars and Zero Cents ($650,000.00) and is for the period commencing upon Municipal Council approval through February 02, 2029, inclusive of any extensions provided by the State.