Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Water Meters and Parts, Cold- Regulatory Equipment
Entity Name(s)/Address(s): Sensus USA, Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401
Contract Amount: Not to exceed $3,000,000.00
Funding Source: Department of Water and Sewer Utilities Budget
Account Line: NW037/94530
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Nine (9)
Bids received: One (1)
body
WHEREAS, on July 14, 2015, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Water Meters and Parts, Cold-Regulatory Equipment, to the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed nine (9) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on July 30, 2015, the Department of Water and Sewer Utilities received one (1) bid in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommends that an award be made to Sensus USA, Inc., the only responsive, responsible bidder; and
WHEREAS, the Purchasing Director concurs with the recommendation of an award being made to Sensus USA, Inc., the only responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidder consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Sensus USA, Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specification; to provide Water Meters and Parts, Cold-Regulatory Equipment, to the City. Line items recommended to be awarded are, #1-141, 143 & 144, 147-183, 188-245, 256, and 263-267 for year one and year two, (various brands, types and sizes). The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2015 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from Account Line:NW037/94530, covering the amount of the order. This contract shall not exceed $3,000,000.00 for two (2) years.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Supervising Procurement Specialist.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to award and enter into a contract with Sensus USA, Inc., 450 North Gallatin Avenue, Uniontown, Pennsylvania 15401, to provide Water Meters and Parts, Cold-Regulatory Equipment, to the City of Newark, at a cost not to exceed $3,000,000.00 for two (2) years.