Title
Dept./ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Pequannock Sludge Lagoon Remediation - Contract 06-WS2020
Entity Name: Spectraserv, Inc.
Entity Address: 75 Jacobus Avenue, Kearny, New Jersey 07032
Total Contract Amount: Not to exceed $2,518,000.00
Funding Source: 2020 Budget/Department of Water and Sewer Utilities/NW037-750-7505-71960-B2020
Contract Period: 730 calendar days from the date of the written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bid Packages Distributed: Six (6)
Bids Received: Two (2)
body
WHEREAS, on August 26, 2020, the City of Newark (the "City"), advertised Contract 06-WS2020 Pequannock Sludge Lagoon Remediation; and
WHEREAS, the Department of Water and Sewer Utilities (the "Department"), distributed six (6) bid packages to prospective vendors following the date of bid advertisement; and
WHEREAS, on September 11, 2020, the Department received two (2) bids for said project in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, Spectraserv Inc., 75 Jacobus Avenue, Kearny, New Jersey 07032 submitted the lowest responsive and responsible bid, according to the specifications and in the total amount of $2,518,000.00; and
WHEREAS, the City wishes to accept the lowest responsible bid submitted by Spectraserv Inc., on September 11, 2020, and execute Contract 06-WS2020 Pequannock Sludge Lagoon Remediation, with Spectraserv Inc., 75 Jacobus Avenue, Kearny, New Jersey 07032, for a total contract amount not to exceed $2,518,000.00; and
WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract of a Business Entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates, and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark Municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds; and
WHEREAS, this contract is for an amount over $17,500.00 and is being awarded as a Fair and Open Contract pursuant to N.J.S.A. 19:44A-20.5.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Municipal Council hereby authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted by Spectraserv, Inc., on September 11, 2020, and enter into and execute Contract 06-WS2020 Pequannock Sludge Lagoon Remediation, with Spectraserv Inc., 75 Jacobus Avenue, Kearny, New Jersey 07032, for a total contract amount not to exceed $2,518,000.00 for a term of 730 calendar days from the date of the written Notice to Proceed.
2. Pursuant to N.J.A.C. 5:30-5.5(d)1(ii) (multi-year contracts), attached hereto is a partial Certification of Funds from the Chief Financial Officer, which states that funds, in the amount of $100,000.00, are available in the 2020 Water and Sewer Budget under Business Unit NW037, Department ID 750, Division 7505, Account 71960, and said certification of funds shall be filed along with the original resolution in the Office of the City Clerk. The Director of the Department of Water and Sewer Utilities, is further authorized to extend the contract to the full value of $2,518,000.00 when additional funds in the amount of $2,418,000.00 are certified from the 2021 Budget of the Department of Water and Sewer Utilities, and a copy of the Certification of Funds is filed in the Office of the City Clerk.
3. There shall be no amendment or change to the contract without approval by the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. The Department of Water and Sewer Utilities shall file a fully executed copy of the contract in the Office of the City Clerk.
6. This contract was solicited and awarded pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. and the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted on September 11, 2020, and enter into and execute Contract 06-WS2020 Pequannock Sludge Lagoon Remediation, with Spectraserv, Inc., 75 Jacobus Avenue, Kearny, New Jersey 07032, for a total contract amount not to exceed $2,518,000.00 for a term of 730 calendar days from the date of the written Notice to Proceed.