Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of Bergen County Cooperative Contract Synthetic Turf Maintenance, Repair & Replacement Services- COOP #BC-C-25-022 for the removal and replacement of artificial turf sports field at Marquis “Bo” Porter Sports Complex, located at 378 Lyons Avenue, Newark, NJ
Entity Name(s)/Address(s): Athletic Fields of America- 201 Littleton Road, Suite 220, Morris Plains, NJ 07950
Contract Amount: Not to Exceed $372,971.00
Funding Source: 2026 Budget/Department of Recreation, Cultural Affairs & Senior Services/ NW026-32720-B2026- Open Space Recreation Trust Account
Contract Period: Upon approval of the Municipal Council through March 03, 2027, inclusive of any contract extensions granted by Bergen County Cooperative
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
This resolution authorizes the City’s Department of Public Safety to utilize the New Jersey Cooperative Purchasing Alliance (“Bergen County Cooperative”) Contract #BC-C-25-022 Synthetic Turf Maintenance, Repair & Replacement Services-COOP for the removal and replacement of artificial turf sports field at Marquis “Bo” Porter Sports Complex, located at 378 Lyons Avenue.
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WHEREAS, on December 15, 2021, the Municipal Council of the City of Newark adopted Resolution 7R1-d authorizing the City of Newark’s (“City’s”) membership in the New Jersey Cooperative Purchasing Alliance (“Bergen County Cooperative”), One Bergen County Plaza, 3rd Floor Hackensack, New Jersey 07601, a New Jersey State approved cooperative purchasing system; and
WHEREAS, the Bergen County Cooperative maintains competitively awarded master contracts through which its members can make advantageous purchases; and
WHEREAS, said cooperative pricing system was developed for the purpose of utilizing the competitive bidding process to make public procurement more efficient and provide cost savings to its members; and
WHEREAS, the City’s membership in the system is active and continuous; and
WHEREAS, the Department of Public Safety has requested to utilize Bergen County Cooperative Contract # BC-C-25-022 (Synthetic Turf Maintenance, Repair & Replacement Services) for the removal and replacement of artificial turf sports field at Marquis “Bo” Porter Sports Complex from Athletic Fields of America 201 Littleton Road, Suite 220, Morris Plains, NJ 07950, an authorized Bergen County Cooperative vendor; and
WHEREAS, the contract amount shall not exceed Three Hundred Seventy Two Thousand Nine Hundred Seventy One Dollars and Zero Cents ($372,971.00) for the period commencing upon approval of this resolution through March 03, 2027, inclusive of any extensions granted by Bergen County Cooperative; and
WHEREAS, the City’s Purchasing Agent does not object to said request.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent, are authorized to utilize New Jersey Cooperative Purchasing Alliance (“Bergen County Cooperative) Contract # BC-C-25-022 to purchase from Athletic Fields of America, Inc., 201 Littleton Road, Suite 220, Morris Plains, New Jersey 07950, an authorized vendor thereunder, goods and services related to the removal and replacement of artificial turf sports field at Marquis “Bo” Porter Sports Complex.
2. Said purchases are authorized for the period commencing upon approval of this Resolution through March 03, 2027, inclusive of any contract extensions authorized by the Bergen County Cooperative. Said purchases shall not exceed Three Hundred Seventy-Two Thousand Nine Hundred Seventy-One Dollars, and Zero Cents ($372,971.00).
3. All purchase orders and related documentation shall be in accordance with the relevant Bergen County Cooperative Contract, including the Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable, as contained in the Bergen County Cooperative # BC-C-25-022 Synthetic Turf Maintenance, Repair & Replacement Services -COOP contract.
4. There shall be no amendments to this Resolution without the approval of the Municipal Council.
5. There shall be no advance payment of any contract amount, in accordance with N.J.S.A. 40A:5-16.
6. Attached hereto is a Certification of Funds from the Director of Finance indicating that funds in the amount of Three Hundred Seventy-Two Thousand Nine Hundred Seventy-One Dollars, and Zero Cents ($372,971.00) is available for the purposes stated in this Resolution from the following funding source: NW026-32720-B2026.
5. This contract complies with New Jersey Local Unit Pay-to-Play Law (N.J.S.A. 19:44A-20.4 et seq.) and as a contract award resulting from a competitive bidding process, constitutes an award pursuant to a fair and open process.
6. The Division of Central Purchasing shall file duly executed copies of contracts, including purchase orders, in the Office of the City Clerk.
7. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and various Notices of the Office of the State.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent to purchase goods and services related to the removal and replacement of artificial turf sports field at Marquis “Bo” Porter Sports Complex, located at 378 Lyons Avenue for the City of Newark Department of Recreation, Cultural Affairs and Senior Services. Purchases are authorized from authorized Bergen County Cooperative vendor Athletic Fields of America, Inc., 201 Littleton Road, Suite 220, Morris Plains, NJ 07950 for the period commencing upon approval of this Resolution through March 03, 2027, inclusive of any contract extensions granted by Bergen County Cooperative, at a cost not to exceed Three Hundred Seventy-Two Thousand Nine Hundred Seventy-One Dollars and Zero Cents ($372,971.00).