Title
Dep’t/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Street Sweeper Parts, Heavy Duty (Genuine Elgin)
Entity Name(s)/Address(s): W.E. Timmerson Co., Inc., 3554 Route 22, West, Whitehouse, New Jersey 08888
Contract Amount: Not to exceed $100,000.00 for two (2) year term
Funding Source: City Budget, Department of Engineering, Division of Motors
Contract Period: To Be Established for a Two (2) Year Term
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Entity Name/Address:
Additional Information:
Number of Bids Solicited: Four (4)
Number of Bids Received: One (1)
Body
WHEREAS, on August 13, 2013, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Street Sweeper Parts, Heavy Duty (Genuine Elgin) to the Department of Engineering, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed four (4) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on August 29, 2013, one (1) bid was received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends an award be made to W.E. Timmerman, Co., Inc., the only responsive responsible bidder; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with W.E. Timmerman Co., 3554 Route 22 West, Whitehouse, New Jersey 08888, to provide Street Sweeper Parts, Heavy Duty (Genuine Elgin), to the City, whose bid was received on the advertised due date and determined to be the only responsive responsible bidder, based on line item awards in accordance with the bid specifications.
2. Upon adoption of this resolution, the Purchasing Director is authorized to establish the term of the contract for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
3. There shall be no amendment or change of this contract without the approval of the Municipal Council of the City of Newark by resolution.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2013 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
5. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $100,000.00 for two (2) years.
6. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to W.E. Timmerman Co., 3554 Route 22 West, Whitehouse, New Jersey 08888, to provide Street Sweeper Parts, Heavy Duty (Genuine Elgin), to the City of Newark, at a cost not to exceed $100,000.00 for two (2) years for one (1) vendor.