Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide for Per Diem Staffing.
Entity Name(s)/Address(s): Homecare Therapies, LLC dba Horizon Healthcare Staffing, 198 Route 9 North, Suite 107, Manalapan, New Jersey 07726
Contract Amount: Not to exceed $1,062,744.00
Funding Source: 2024 Budget/Department of Health and Community Wellness, Division of Medical Care Services Trust Account NW-026 - 46545-B2024 /Childhood Lead NW-051-G24-2H24G-71280-B2024/Immunization Trust Account /NW-026-46545-B2024,
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will be used to provide Per Diem Staffing for the City’s Department of Health and Community Wellness, Divisions of Medical Care Services, Immunization, Childhood Lead.
Advertisement: September 18, 2024
Bid Downloaded: Forty-Seven (47)
Bid Received: Six (6)
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WHEREAS, on September 18, 2024, the City of Newark through its Purchasing Agent, QPA (the “City”), advertised to solicit bids for contractors to provide Per Diem Staffing for the Department of Health and Community Wellness, Divisions of Medical Care Services, Immunization and Childhood Lead as described in the attached bid proposal; and
WHEREAS, the Department of Administration, Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, via the Procurement Portal, Forty-Seven (47) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on October 3, 2024, the Division of Central Purchasing received Six (6) bids in response to this advertisement; and
WHEREAS, the bid results were shared with the user agency and the recommendation to award was received from the Director of the Department of Health and Community Wellness, Divisions of Medical Care Services, Immunization and Childhood Lead that a single award be made to Homecare Therapies LLC dba Horizon Healthcare Staffing, 198 Route 9 North, Suite 107, Manalapan, New Jersey 07726 (“Homecare Therapies”), as the overall lowest responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation to award a Contract to Homecare Therapies; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with Homecare Therapies LLC dba Horizon Healthcare Staffing, 198 Route 9 North, Suite 7, Manalapan, New Jersey 07726 (“Homecare Therapies”) to provide Per Diem Staffing for the City’s Department of Health and Community Wellness, Division of Medical Care Services, Immunization and Childhood Lead, whose bid was received on the advertised due date and determined to be the overall lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15; to commence upon a fully executed contract.
2. There shall be no amendment or change of the contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on the contract in accordance with N.J.S.A. 40A:5-16. Grant Funds for 2024 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for all expenditures against the contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Health and Community Wellness, Division of Medical Care Services Trust Account NW-026-46545-B2024/Childhood Lead NW-051-G24-2H24G-71280-B2024/Immunization Trust Account /NW-026-46545-B2024. The contract shall not exceed One Million Sixty-Two Thousand Seven Hundred Forty-Four Dollars and Zero Cents ($1,062,744.00), for one (1) vendor, for Twenty-Four (24) consecutive months, with the start date commencing when the contract is fully executed.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the Contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of the Contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with Homecare Therapies LLC dba Horizon Healthcare Staffing, 198 Route 9 North, Suite 107, Manalapan, New Jersey 07726, to provide Per Diem Staffing to the City of Newark, at an amount not to exceed $1,062,744.00, for a period to be established and not to exceed twenty-four (24) consecutive months, for one (1) vendor with the start date commencing upon full execution of the contract.