Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: One Time Purchase for 2017 or Newer 524K Wheel Loader
(Loader, Equipment & Accessory)
Entity Name(s)/Address(s): Penn Jersey Machinery, 333 Cedar Avenue, Middlesex, New Jersey 08846
Contract Amount: $438,870.00
Funding Source: 2017 Budget/NW045-17G-17A16-94710-B2017
Contract Period: Upon complete delivery not to exceed June 30, 2018
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
The purchase order is the contract.
Advertised on September 12, 2017
Bids due September 28, 2017
Bids Solicited: Nine (9)
Bids Received: Two (2)
body
WHEREAS, on September 12, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for One Time Purchase for 2017 or Newer 524K Wheel Loaders (Loader, Equipment & Accessory), which the contractor will provide to the City of Newark, for the Department of Public Works’ usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also solicited nine (9) bids from prospective vendor (s) from its established bid list; and
WHEREAS, on September 28, 2017 two (2) bids were received in response to this advertisement; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends from review and evaluation that the award be to Penn Jersey Machinery, 333 Cedar Avenue, Middlesex, New Jersey 08846, the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days as the law allows; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into and execute a contract with Penn Jersey Machinery, 333 Cedar Avenue, Middlesex, New Jersey 08846, whose bid was received on the advertised due date and determined to be the lowest, responsive and responsible bidder in accordance with bid specifications, for the One Time Purchase for 2017, or Newer 524K Wheel Loader (Loader, Equipment & Accessory) for the City of Newark, Department of Public Works. The term of the contract will be established upon complete delivery not to exceed June 30, 2018, for a total amount not to exceed $438,870.00.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. Funds for the purchase of this equipment is encumbered on Purchase Order # NW045- 2531, NW045-17G-17A16-94710-B2017. This contract shall not exceed $438,870.00 upon complete delivery.
4. The Supervising Procurement Specialist, QPA, shall forthwith file an executed copy of the purchase order and the supporting documents with the Office of the City Clerk.
5. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/ or his designee, the Supervising Procurement Specialist, QPA, to enter into and execute a contract with Penn Jersey Machinery, 333 Cedar Avenue, Middlesex, New Jersey 08846 to provide a One Time Purchase for 2017 or Newer 524K Wheel Loader (Loader, Equipment & Accessory) to the City of Newark, Department of Public Works, for a total amount not to exceed $438,870.00 upon complete delivery not to exceed June 30, 2018.