Title
Dept./ Agency: Engineering
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide the modernization of Elevators at City Hall
Entity Name: SMBA Construction LLC
Entity Address: 9 Moore Place North Arlington, New Jersey 07031
Contract Amount: Not to exceed $4,376,000.00
Funding Source: Capital funds]
Funding Account Codes: NW045-A23-23A00-A-94710-B2023 ($2,231,950.00) and remainder funds to be covered by Capital Improvements Bond (Legistar File 25-0716)
Contract Period: 365 consecutive calendar days from the date of a written Notice to Proceed issued by the Acting Director of Engineering and/or her designee
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Non-Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Bid Contract #2024-06 will provide the modernization of Elevators at City Hall, located at 920 Broad Street, Newark, New Jersey, consisting of, but, not limited to, modernization of all four elevator and two wheelchair lifts.
Partial Certification of Funds in the amount of $2,231,950.00
Remainder funds are part of Capital Improvements Bond (Legistar File 25-0716)
Advertisement: August 8, 2024
Bids Solicited: Five (5)
Bids Received: Two (2)
Bids Rejected: Zero (0)
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WHEREAS, on August 8, 2024, the City of Newark (the “City”), pursuant to N.J.S.A. 40A:11-1, et seq., publicly advertised and solicited bids for the Elevator Modernization, Contract #2024-06; and
WHEREAS, on September 4, 2024, the City issued an Addendum #1 to clarify some questions and extending the bid due date to September 19th, 2024, 10:00 a.m.; and
WHEREAS, on September 19, 2024, in accordance with the addendum, two (2) bids were received, publicly opened, and read aloud for Contract #2024-06 for the modernization of Elevators at City Hall, located 920 Broad Street, Newark, New Jersey; and
WHEREAS, the project specifications required that bidders construct the Project in accordance therewith and with the proposed Contract Documents; and
WHEREAS, SMBA Construction LLC, the lowest bidder on the Project, submitted a bid in the total amount of Four Million Three Hundred Seventy-Six Thousand Dollars and Zero Cents ($4,376,000.00), per the project specifications and N.J.S.A. 40A:11-1, et seq.; and
WHEREAS, SMBA Construction LLC., Inc. possesses the required qualifications and/or identified all required subcontractors per the bid specifications such that there are no material defects in SMBA Construction LLC bid and therefore, it is the lowest responsible and responsive bidder for the project; and
WHEREAS, the Acting Director of the Department of Engineering has determined that it is in the best interest of the City of Newark to accept the bid proposal and enter into Contract #2024-06 with SMBA Construction LLC.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Acting Director of the Department of Engineering, are hereby authorized to award Contract #2024-06 to SMBA Construction LLC, 9 Moore Place, North Arlington, New Jersey 07031, for the total contract amount not to exceed Four Million Three Hundred Seventy-Six Thousand Dollars and Zero Cents ($4,376,000.00), for the modernization of elevators at City Hall, for a contract term of 365 consecutive calendar days from the date of a written Notice to Proceed.
2. The Acting Director of the Department of Engineering has determined that SMBA Construction LLC is the lowest responsible and responsive bidder and recommends award of the contract.
3. A Certification of Funds issued by the Chief Financial Officer of the City of Newark shall be attached hereto, confirming that sufficient legally appropriated funds are available for this contract. A copy of the Certification shall be filed with the Office of the City Clerk.
4. No changes to this contract shall be allowed or authorized without prior Municipal Council approval.
5. A fully executed copy of the contract shall be filed in the Office of the City Clerk by the Acting Director of the Department of Engineering and/or her designee.
6. This contract is to be completed within 365 consecutive calendar days from the issuance of a formal Notice to Proceed.
7. The public bidding process under the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., complies with the Fair and Open Process of the State of New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.5 et seq.
8. No advance payments shall be made against this contract in accordance with N.J.A.C. 40A:5-16.
9. If required by State Law, the City Clerk shall provide the appropriate Notice of Award to the State Comptroller within twenty (20) business days of the award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This Resolution authorizes the Mayor and/or the Acting Director of the Department of Engineering to award Contract #2024-06 to SMBA Construction LLC, for the modernization of elevators at City Hall, 920 Broad Street, Newark, New Jersey, in the amount of $4,376,000.00. The contract is to be completed within 365 consecutive calendar days from the issuance of a Notice to Proceed issued by the Acting Director of the Department of Engineering and/or her designee.