Title
Dept/ Agency: Administration/Office of Information Technology
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #M4009 Vehicle Lifts, with Garage and Fleet Maintenance Equipment, Blanket PO 22-FLEET-01984
Purpose: To purchase two (2) mobile column lifts with support extensions, adapters, rollers, twin post above ground lift with installation.
Entity Name(s)/Address(s): Hoffman Services, Inc., 55 E. Bigelow Street, Newark, New Jersey 07114
Contract Amount: Not to exceed $186,132.52
Funding Source: 2020 Budget/Department of Public Works, Division of Motors/NW051, Dept., G20, Div./Proj., 3N0A0, Activity A, Acct #83870, Budget Ref. B2020
Contract Period: Upon approval of Municipal Council through April 13, 2024, inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide two (2) mobile column lifts with support extensions, adapters, rollers, twin post above ground lift with installation for the Department of Public Works, Division of Motors.
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WHEREAS, the City of Newark, through its Qualified Purchasing Agent, QPA (the “City”) wishes to utilize State Contract #M4009 Vehicle Lifts, with Garage and Fleet Maintenance Equipment, for the Department of Public Works, Division of Motors, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #M4009 Vehicle Lifts, with Garage and Fleet Maintenance Equipment awarded to Hoffman Services, Inc., 55 E. Bigelow Street, Newark, New Jersey 07114 through Master Blanket PO #22-FLEET-01984, to purchase two (2) mobile column lifts with support extensions, adapters, rollers, twin post above ground lift with installation for the Department of Public Works, Division of Motors upon approval by the Municipal Council, through April 13, 2024, inclusive of extensions by the State, at a contract amount not to exceed One Hundred Eighty-Six Thousand One Hundred Thirty-Two Dollars and Fifty-Two Cents ($186,132.52); and
WHEREAS, the Qualified Purchasing Agent, QPA recommends the utilization of State Contract #M4009 to purchase column lifts, equipment and installation for maintenance of City of Newark’s fleet through the Department of Public Works and its Division of Motors.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Qualified Purchasing Agent, QPA is authorized to utilize State Contract #M4009 Vehicle Lifts, with Garage and Fleet Maintenance Equipment awarded to Hoffman Services, Inc., 55 E. Bigelow Street, Newark, New Jersey 07114 through Master Blanket PO #22-FLEET-01984, to purchase two (2) mobile column lifts with support extensions, adapters, rollers, twin post above ground lift with installation for the Department of Public Works, Division of Motors, for the period commencing upon approval by the Municipal Council through April 13, 2024, inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase of column lifts, equipment and installation to be used by the City of Newark for fleet maintenance are encumbered from Funding Source 051-G20-3N0A0-83870. This purchase shall not exceed a total of One Hundred Eighty-Six Thousand One Hundred Thirty-Two Dollars and Fifty-Two Cents ($186,132.52).
6. This Contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the Contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of Award of this Contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator and the Qualified Purchasing Agent, QPA, to utilize State Contract #M4009 Vehicle Lifts, with Garage and Fleet Maintenance Equipment awarded to Hoffman Services, Inc., 55 E. Bigelow Street, Newark, New Jersey 07114 through Master Blanket PO #22-FLEET-01984, to provide two (2) mobile column lifts with support extensions, adapters, rollers, twin post above ground lift with installation for the Department of Public Works, Division of Motors, for the period commencing upon approval by the Municipal Council through April 13, 2024, inclusive of extensions by the State, at a contract amount not to exceed $186,132.52.