Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #20-Fleet-01189, T2776, #17-Fleet-00761, #17 Fleet 00768 and #17 Fleet 00719, T0106 and Naspo Term Contract #M0483, NJ State Contract #89980
Purpose: To provide goods and services.
Entity Name(s)/Address(s):
1) Chas S. Winner, Inc., 250 Haddonfield-Berlin Road, Cherry Hill, New Jersey 08034
2) East Coast Emergency Lighting, 200 Meco Drive, Millstone TWP, New Jersey 08535; and
3) Gold Type Business Machines, Inc. (GTBM), 351 Paterson Avenue, East Rutherford, New Jersey 07073
Contract Amount: Not to exceed $10,185,430.50; Interest amount: $1,176,629.96
Funding Source: NCL leasing - City Budget appropriation
Contract Period: April 22, 2022 through April 21, 2027
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To authorize the use of three (3) State Contracts to effectuate the lease-purchase of (150) Ford Interceptor Hybrid vehicles for the Department of Public Safety, Division of Police.
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WHEREAS, the Qualified Purchasing Agent is authorized to use State contracts pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.28; and
WHEREAS, the purchases of goods/services by local contracting units are authorized by Local Public Contract Law, N.J.S.A. 40A: 11-12; and
WHEREAS, the City of Newark, through its Qualified Purchasing Agent, wishes to utilize a combination of five (5) State Contracts to effectuate the lease-purchase of One Hundred Fifty (150) Ford Interceptor Hybrid Vehicles for the Department of Public Safety: #T2776, 20-Fleet-01189 (for Winner Ford) Police Pursuit and Special Service Vehicle: Gasoline, Hybrid and Plug-in Hybrid Engines; 17-Fleet-00719, #T0106, 17-Fleet-00761 #T0106 and 17 Fleet 00768- Law Enforcement Firearm Equipment and Supplies (for East Coast Emergency Lighting, Inc.); and Naspo Term Contract #M0483, NJ State Contract #89980 T-0109, Radio Communication Equipment and Accessories (for Gold Type Business Machines, Inc. (GTBM); and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7 all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #20-Fleet-01189 to lease-purchase One Hundred Fifty (150) Ford Interceptor Hybrid Vehicles for an amount not to exceed Thirty-Seven Thousand Four Hundred Eighty-Seven Dollars and Zero Cents ($37,487.00) per vehicle per its quote, including paint at One thousand Five Hundred Seventy-Five Thousand Dollars and Zero Cents ($1,575.00) per vehicle for the Department of Public Safety from state awarded vendor, Chas S. Winner, Inc., trade name Winner Ford of Cherry Hill, 250 Haddonfield-Berlin Road, Cherry Hill, New Jersey 08034, to be used by Department of Public Safety upon approval of this Resolution by the Municipal Council through June 17, 2022, inclusive of extensions by the State; and
WHEREAS, the City wishes to utilize State Contracts 17-Fleet-00719, T0106, 17-Fleet-00761 T0106, and 17 Fleet 00768, T0106 Law Enforcement Firearm Equipment and Supplies for the installation of lighting, illumination, siren, alarms and equipment per quote in the leased One Hundred Fifty (150) Ford Interceptor Hybrid Vehicles for Department of Public Safety, pursuant to the attached quote and state contract from state awarded vendor, East Coast Emergency Lighting, Inc., 200 Meco Drive, Millstone TWP, New Jersey 08535, to be used by the Department of Public Safety for an amount not to exceed Seventeen Thousand Six Hundred Fifty-Four Dollars and Twenty-Eight Cents ($17,654.28), per vehicle upon approval of this Resolution by the Municipal Council through June 17, 2022, inclusive of extensions by the State; and
WHEREAS, the City wishes to utilize Naspo term Contract #M0483, NJ State Contract #89980 T-0109, Radio Communication Equipment and Accessories, for computers, cameras, essentials, communication system, and equipment in each of the leased One Hundred Fifty (150) Ford Interceptor Hybrid Vehicles for Department of Public Safety, pursuant to attached quote and state contract from state awarded vendor, Gold Type Business Machines, Inc. (GTBM), 351 Paterson Avenue, East Rutherford, New Jersey 07073 for an amount not to exceed Twelve Thousand Seven Hundred Sixty-One Dollars and Fifty-Nine ($12,761.59) per vehicle to be used by Department of Public Safety upon approval of this Resolution by the Municipal Council through June 17, 2022, inclusive of extensions by the State; and
WHEREAS, the combined use of the five (5) state contracts between Winner Ford, East Coast Lighting, Inc., and Gold Type Business Machines, Inc., will allow the acquisition of vehicles, equipment, products and services that are operational for their intended purpose and result in a final finished product for each vehicle in the leased-purchase of One Hundred Fifty (150) Ford Interceptor Hybrid Vehicles for Department of Public Safety and for City of Newark where the utilization of one vendor would not accomplish the construction installation, preparation and delivery of the 150 vehicles. The One Hundred and fifty (150) Ford Interceptor Hybrid vehicles are to be used by Department of Public Safety at a cost not to exceed, in the aggregate, Eleven Million Three Hundred Sixty-Two Thousand Sixty Dollars and Forty-Six Cents ($11,362,060.46); Ten Million One Hundred Eighty-Five Thousand Four Hundred Thirty Dollars and Fifty Cents ($10,185,430.50 is principal) plus One Million One Hundred Seventy-Six Thousand Six Hundred Twenty-Nine Dollars and Ninety-Six Cents ($1,176,629.96-is interest.); and
WHEREAS, the Qualified Purchasing Agent recommends that the utilization of the state contracts be authorized and awarded because it provides the necessary police vehicles to replace or enhance an aging fleet that endured high usage of police vehicles, wear and tear, mileage over 100,000 miles in most vehicles and 47 percent of its existing fleet is over ten (10) years old; and
WHEREAS, the lease-purchase will drastically reduce the high costs of repairs on the existing fleet of vehicles and allows for better and safer police coverage of the City of Newark.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Qualified Purchasing Agent is authorized to utilize a combination of three (3) State Contracts to effectuate the lease-purchase of One Hundred Fifty (150) Ford Interceptor Hybrid Vehicles for Department of Public Safety #T2776, 20-Fleet-01189 (Winner Ford) Police Pursuit and Special Service Vehicle: Gasoline, Hybrid and Plug-in Hybrid Engines 17-Fleet-00719, #T0106,17-Fleet-00761 #T0106 and 17 Fleet 00768, #T0106 - Law Enforcement Firearm Equipment and Supplies (East Coast Emergency Lighting, Inc.) and Naspo Term Contract #M0483, NJ State Contract #89980 T-0109, Radio Communication Equipment and Accessories (Gold Type Business Machines, Inc. (GTBM); which includes state awarded vendors, Chas S. Winner, Inc. 250 Haddonfield-Berlin Road, Cherry Hill, New Jersey 08034, East Coast Emergency Lighting, Inc., 200 Meco Drive, Millstone TWP, New Jersey 08535 and Gold Type Business Machines, Inc., 351 Paterson Avenue, East Rutherford, New Jersey 07073 for the period commencing upon approval of this Resolution by the Municipal Council through June 17, 2022, inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contracts, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Method of Accounting for and certifying available of funds for Multiple Year Leases, pursuant to N.J.A.C. 5:30-5.5(d)2 shall contain a clause making the lease subject to the availability and appropriation annually of sufficient funds as may be required to meet the extended obligation or contain an annual cancellation clause.
6. Funding for the lease-purchase of the One Hundred Fifty (150) Ford Interceptor Hybrid Vehicles for Department of Public Safety is through a separate leasing agreement to be entered into through the Sourcewell National Cooperative awarded vendor NCL - National Cooperative Leasing. This contract, in the aggregate, shall not to exceed Eleven Million Three Hundred Sixty-Two Thousand Sixty Dollars and Forty-Six Cents ($11,362,060.46), (Ten Million One Hundred Eighty-Five Thousand Four Hundred Thirty Dollars and Fifty Cents ($10,185,430.50 is principal), plus One Million One Hundred Seventy-Six Thousand Six Hundred Twenty-Nine Dollars and Ninety-Six Cents ($1,176,629.96 is interest). The execution of this contract is contingent upon the Municipal Council adopting the Resolution authoring the execution of the financing through the contract with NCL.
7. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
8. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
9. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, to utilize a combination of (5) State Contracts to effectuate the lease-purchase of Fifty (150) Ford Interceptor Hybrid Vehicles for the Department of Public Safety - #T2776, 20-Fleet-01189 (for Winner Ford) Police Pursuit and Special Service Vehicle: Gasoline, Hybrid and Plug-in Hybrid Engines 17-Fleet-00761 #T0106- 17-Fleet-00719 #T0106 17-Fleet-00768 #T0106 Law Enforcement Firearm Equipment and Supplies (For East Coast Emergency Lighting, Inc.) and Naspo Term Contract #M0483, NJ State Contract #89980 T-0109, Radio Communication Equipment and Accessories (for Gold Type Business Machines, Inc. (GTBM); which includes state awarded vendors, Winner Ford, 250 Haddonfield-Berlin Road, Cherry Hill, New Jersey 08034, East Coast Emergency Lighting, 200 Meco Drive, Millstone TWP, New Jersey 08535 and Gold Type Business Machines, Inc., 351 Paterson Avenue, East Rutherford, New Jersey 07073 for the period commencing upon approval of this Resolution by the Municipal Council through June 17, 2022, inclusive of extensions by the State, at a cost not to exceed, in the aggregate, $11,362,060.46, $10,185,430.50 is principal, plus $1,176,629.96 is interest.