Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract (s)
Purpose: To provide Maintenance and Masonry Repair.
Entity Name(s)/Address(s):
1. Bismark Construction Corp, 207-209 Berkeley Ave Newark, New Jersey 07107
2. Hipoint Restoration, Inc., 57 Spartan Avenue Staten Island, New Jersey 10303
3. Rana Construction, Inc.,430 Madison Ave Elizabeth, New Jersey 07201
Contract Amount: Not to exceed $400,000.00
Funding Source: 2024 Budget/Department of Public Works, Division of Public Buildings /NW011-060-0604-71750-B2024
Contract Period: to be established for a period not to exceed (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This Resolution will authorize the City’s Department of Public Works, Division of Public Buildings to enter into contracts with three vendors to provide Maintenance and Masonry Repair services throughout the City of Newark.
Additional City Departments that wish to use this contract shall be permitted. Applicable funding sources for other City Departments will be presented on an as-needed basis.
Advertisement: July 10, 2024
Bids Downloaded: (27)
Bids Received: (4)
Bids Rejected: (1)
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WHEREAS, on July 10, 2024, the City of Newark through its then Interim Purchasing Agent, advertised to solicit bids for contractors to provide Maintenance and Repair Carpentry for the Department of Public Works, Division of Public Buildings, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide a broader access; and download capabilities to potential bidders; and
WHEREAS, on July 25, 2024, the Division of Central Purchasing received four (4) bids for this advertisement; and
WHEREAS, On August 5, 2024 the Manager of the Division of Public Buildings recommended that a multi-award be made to the responsive and responsible bidders per line item; and
WHEREAS, the Purchasing Agent concurs with the recommendation from the Manager of Public Buildings that a multi-award be made; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding their prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq, solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and /or his designee, the Business Administrator and/or the Purchasing Agent are hereby authorized to enter into and execute a contract with (1) Bismark Construction Corp, 207-209 Berkeley Ave Newark, New Jersey 07107, (2) Hipoint Restoration, 57 Spartan Avenue Staten Island, New Jersey 10303, and (3) Rana Construction, 430 Madison Ave Elizabeth, New Jersey 07764, to provide Maintenance and Masonry Repair for the City of Newark, Department of Public Works, Division of Public Buildings, which bidders’ bids were received on the advertised due date and which bidders were determined to be the responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, to commence on the date the contract is executed, at a cost not to exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00).
2. There shall be no amendment or change of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works, Division of Public Buildings Funding Source NW011-060-0604-71750-B2024. This contract shall not exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00).
5. The Purchasing Agent, QPA shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
6. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, and/or the Purchasing Agent to enter into and execute a contract with the following three vendors: (1) Bismark Construction Corp, 207-209 Berkeley Ave Newark, New Jersey 07107, (2) Hipoint Restoration, 57 Spartan Avenue Staten Island, New Jersey 10303, and (3) Rana Construction, 430 Madison Ave Elizabeth, New Jersey 07764 to provide Maintenance and Repair Masonry to the City’s Department of Public Works, Division of Public Buildings at a cost not to exceed $400,000.00 for twenty-four (24) consecutive months, with the start date commencing upon contract execution.