Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Bus Service Transportation/NRS (Neighborhood & Recreational Services) Special Events and Activities, Out of State and Local Trips
Entity Name(s)/Address(s): (1) Villani Bus Company, 811 East Linden Avenue, Linden, New Jersey, 07036, (2) Camptown Bus Lines Inc., 128-140 Frelinghuysen Avenue, Newark, New Jersey, 07114, (3) Jordan Bus Service, Inc., 65 Route 46 East, Pine Brook, New Jersey 07058
Contract Amount: Amount not to Exceed $250,000.00
Funding Source: City of Newark Budget/Department of Neighborhood and Recreation Services/Open-End
Contract Period: To be established for a period not to exceed two (2) years, for three (3) vendors
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Twelve (12)
Bids received: Four (4)
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WHEREAS, on May 19, 2015 the City of Newark, through its Purchasing Director, advertised to solicit bids for Bus Service Transportation/NRS (Neighborhood and Recreational Services), Special Events and Activities, Out of State and Local Trips, which the contractor will provide to the City of Newark, for the Department of Neighborhood and Recreational Services, usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited twelve (12) prospective vendor (s) from its established bid list, and
WHEREAS, on June 4, 2015, four (4) bids were received in response to this advertisement; and
WHEREAS, the Department of Neighborhood and Recreational Services, reviewed the bids and recommended a multiple line item award to be made to (1) Villani Bus Company, (2) Camptown Bus Lines Inc. and (3) Jordan Bus Service, Inc.; and
WHEREAS, the Purchasing Director reviewed and evaluated the bids and recommends that a multiple award based on line items be made to Villani Bus Company, Camptown Bus Lines Inc., and Jordan Bus Service, Inc., the lowest responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendors agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with (1) Villani Bus Company, 811 East Linden Avenue, Linden, New Jersey 07036, (2) Camptown Bus Line Inc., 126-140 Frelinghuysen Avenue, Newark, New Jersey 07114, and (3) Jordan Bus Service, Inc., 65 Route 46 East, Pine Brook, New Jersey 07058, as per the price schedules, to provide Buses for both the 1st and 2nd year, for the provision of Bus Service Transportation/NRS (Neighborhood and Recreational Services), Special Events and Activities, Out of State and Local Trips, for the City of Newark, whose bids were received on the above advertised due date and determined to be the lowest responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A. 40A: 11-3 (b).
2. This contract is ratified from June 29, 2015 to the date of the adoption of this resolution.
3. There shall be no amendment or change of this contract without the approval of the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2015 and subsequent years are contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be incurred each time an order is placed, covering the amount of the service. This contract shall not exceed $250,000.00 for a two (2) year term, for three (3) vendors.
6. The Purchasing Director shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Purchasing Director, to enter into a contract with (1) Villani Bus Company, 811 East Linden Avenue, Linden, New Jersey 07036, (2) Camptown Bus Line Inc., 126-140 Frelinghuysen Avenue, Newark, New Jersey 07114, and (3) Jordan Bus Service, Inc., 65 Route 46 East, Pine Brook, New Jersey 07058 to provide Bus Service Transportation for NRS (Special Events and Activities, Out of State and Local Trips), to the City of Newark, at a cost not to exceed $250,000.00 for a two (2) year term, for three (3) vendors.