Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2085 and all applicable vendors
Purpose: Automotive Parts for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LB GVWR)
Entity Name(s)/Address(s):
(1) Superior Distributors Co., Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407
(2) Transaxle LLC, 2501 Route 73 South, PO Box 2306, Cinnaminson, New Jersey 08077
(3) Route 23 Auto Mall, 1301 Route 23 South, Butler, New Jersey 07405
(4) Samuels Inc. T/A Buy Wise Auto Parts, 2087-2091 Springfield Avenue, Vauxhall, New Jersey 07088
(5) Sanitation Truck Repairs, 2301 Roosevelt Avenue, South Plainfield, New Jersey 07080
(6) Kaldor Emergency Lights LLC, 19 Vanderburg Road, Marlboro, New Jersey 07746
(7) Campbell Freightliner LLC, 1015 Cranbury South River Road, South Brunswick, New Jersey 08831
(8) Air Brake & Equipment, 225 Route 22 West, Hillside, New Jersey 07205
Contract Amount: $450,000.00
Funding Source: 2018 Budget/Department of Public Works
Account Code Line: NW011-060-0602-83630-B2018; NW011-060-0602-83640-B2018; NW011-060-0602-83670-B2018
Contract Period: Upon authorization by the Municipal Council through August 9, 2019
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
body
WHEREAS, the City of Newark, through its Supervising Procurement Specialist, QPA, wishes to utilize State Term Contract T-2085 Automotive Parts for Heavy Duty Vehicles (Class 5 or Higher, over 15,000lb GVWR), to purchase automotive parts from authorized venders under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize the State Term Contract T-2085, Automotive Parts for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LB GVWR), awarded to the following vendors: (1) Contract #42100, Superior Distributors Co., Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407; (2) Contract #42090, Transaxle LLC, 2501 Route 73 South, PO Box 2306, Cinnaminson, New Jersey 08077; (3) Contract #42073, Route 23 Auto Mall, 1301 Route 23 South, Butler, New Jersey 07405; (4) Contract # 42071, Samuels Inc. T/A Buy Wise Auto Parts, 2087-2091 Springfield Avenue, Vauxhall, New Jersey 07088; (5) Contract #42105, Sanitation Truck Repairs, 2301 Roosevelt Avenue, South Plainfield, New Jersey 07080; (6) Contract #42123, Kaldor Emergency Lights LLC, 19 Vanderburg Road, Marlboro, New Jersey 07746; (7) Contract #42074, Campbell Freightliner LLC, 1015 Cranbury South River Road, South Brunswick, New Jersey 08831; and (8) Contract #42086, Air Brake & Equipment, 225 Route 22 West, Hillside, New Jersey 07205; commencing upon authorization by the Municipal Council to August 9, 2019; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of this State contract awarded on the grounds that it provides Automotive Parts for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LB GVWR) according to specifications required by the City of Newark, Department of Public Works; and
WHEREAS, usage of this contract will provide Automotive Parts for Heavy Duty Vehicles (Class 5 or Higher, over 15,000lb GVWR), at a cost not to exceed $450,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize State Term Contract T-2085, Automotive Parts for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LB GVWR), which includes the following vendors: (1) Contract #42100, Superior Distributors Co., Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407; (2) Contract #42090, Transaxle LLC, 2501 Route 73 South, PO Box 2306, Cinnaminson, New Jersey 08077; (3) Contract #42073, Route 23 Auto Mall, 1301 Route 23 South, Butler, New Jersey 07405; (4) Contract # 42071, Samuels Inc. T/A Buy Wise Auto Parts, 2087-2091 Springfield Avenue, Vauxhall, New Jersey 07088; (5) Contract #42105, Sanitation Truck Repairs, 2301 Roosevelt Avenue, South Plainfield, New Jersey 07080; (6) Contract #42123, Kaldor Emergency Lights LLC, 19 Vanderburg Road, Marlboro, New Jersey 07746; (7) Contract #42074, Campbell Freightliner LLC, 1015 Cranbury South River Road, South Brunswick, New Jersey 08831; and (8) Contract #42086, Air Brake & Equipment, 225 Route 22 West, Hillside, New Jersey 07205; to provide automotive parts to the City of Newark, for the period commencing upon authorization by the Municipal Council to August 9, 2019.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State contract documentations and agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A:5-16.
5. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(d)(2), shall be executed before a contractual liability is incurred each time an order is place from the following Account Code Lines: NW011-060-0602-83630-B2018, NW011-060-0602-83640-B2018, and NW011-060-0602-83670-B2018; covering the amount of the order. This contract shall not exceed $450,000.00.
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall forthwith file a duly executed copy of the Notice of Award by the State, in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and. Or his designee, the Supervising Procurement Specialist, QPA, to utilize State Term Contract T-2085 Automotive Parts for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LB GVWR (Class 5 or Higher, over 15,000lb GVWR), awarded to following vendors: (1) Contract #42100, Superior Distributors Co., Inc., ; (2) Contract #42090, Transaxle LLC, ; (3) Contract #42073, Route 23 Auto Mall, ; (4) Contract # 42071, Samuels Inc. T/A Buy Wise Auto Parts, ; (5) Contract #42105, Sanitation Truck Repairs, ; (6) Contract #42123, Kaldor Emergency Lights LLC, ; (7) Contract #42074, Campbell Freightliner LLC, ; and (8) Contract #42086, Air Brake & Equipment, , for the period commencing upon authorization by the Municipal Council to August 9, 2019; at an amount not to exceed $450,000.00.