Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide crushed stone to the City
Description: Stone, Crushed
Entity Name(s)/Address(s):
1. Stavola Construction Materials, Inc., 175 Drift Road, Tinton Falls, New Jersey 07724
2. Stone Industries, Inc., 400 Central Avenue, Haledon, New Jersey 07538
3. Tilcon New York, Inc., 9 Entin Road, Parsippany, New Jersey 07054
Contract Amount: $390,000.00
Funding Source: 2017 Budget/Departments of Public Works and Water and Sewer Utilities
Account Code Line:
NW011-060-0605-83720-B2017-Public Works/Sanitation and Demolition
NW011-060-0603-83720-B2017-Public Works/Parks and Grounds
NW037-750-7502-83720-B2017-Water and Sewer Utilities
Contract Period: To be established for a period not to exceed two years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date April 11, 2017
Bids Solicited: Five (5)
Bids Received: Three (3)
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WHEREAS, on April 11, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Stone, Crushed, to the Departments of Public Works and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed five (5) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on April 27, 2017, three (3) bids were received in response to this advertisement; and
WHEREAS, the Director of Public Works and the Assistant Director of the Department of Water and Sewer Utilities recommends that a multiple award be made to Stavola Construction Materials, Inc. , Stone Industries, Inc., and Tilcon New York, Inc., the responsive and responsible bidders; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendations from the Director of Public Works and the Assistant Director of the Department of Water and Sewer Utilities, that a multiple award be made to Stavola Construction Materials, Inc., Stone Industries, Inc., and Tilcon New York, Inc., the responsive, responsible bidders, and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Stavola Construction Materials, Inc., 175 Drift Road, Tinton Falls, New Jersey 07724, to receive line items #1, 2 and 8 (various sizes & types) for year one and year two, 2.) Stone Industries, Inc., 400 Central Avenue, Haledon, New Jersey 07538, to receive line items # 3, 5, 6, 7 and 8 (various sizes & types) for year one and year two and 3.) Tilcon New York, Inc., 9 Entin Road, Parsippany, New Jersey 07054, to receive line items #4, and 8 (various sizes & types) for year one and year two, to provide Stone, Crushed to the City, whose bids were received on the advertised due date and determined to be the responsive, responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term, pursuant to N.J.S.A.40A:11-15, at a cost not to exceed $390,000.00 for three (3) vendors.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code lines covering the amount of the order:
NW011-060-0605-83720-B2017- Public Works/Sanitation and Demolition
NW011-060-0603-83720-B2017- Public Works/Parks and Grounds
NW037-750-7502-83720-B2017 - Water and Sewer Utilities
This contract shall not exceed $390,000.00 for a period to be established not to exceed two (2) years for three vendors.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Stavola Construction Materials, Inc., Stone Industries, Inc., and Tilcon New York, Inc., to provide Stone, Crushed to the City of Newark, at a cost not to exceed $390,000.00 for a period to be established not to exceed two (2) years, for three (3) vendors.