Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase first aid kits and refills for the Departments of Engineering, Finance, Health and Community Wellness, Public Safety, Recreation, Cultural Affairs and Senior Services, and Water and Sewer Utilities.
Description: First Aid Kits and Refills
Entity Name(s)/Address(s): The Glove & Safety People, 625 Jersey Avenue, Building #5, New Brunswick, New Jersey 08901
Contract Amount: Not to exceed $92,550.00
Funding Source: 2019 Budget/Department of Engineering/Director’s Office - NW011, 110, 1101, 83010, B2019/Department of Engineering/Division of Traffic and Signals - NW011, 110, 1107, 83010, B2019/Department of Finance/Director’s Office - NW011, 050, 0501, 71280, B2019/Department of Health and Community Wellness/Division of Environmental Health - NW011, 120, 1203, 83230, B2019/Department of Health and Community Wellness/Division of Surveillance and Prevention - NW011, 120, 1208, 83230, B2019/Grant-2018/Department of Health and Community Wellness/Division of Immunization and Surveillance and Prevention - NW051, G18, 2h8R0, 83870/Department of Public Safety/Division of Fire - NW011, 190, 1903, 83240, B2019/Department of Public Safety/Office of Emergency Management - NW011, 190, 1904, 83870, B2019/ UASI Grant (FY2017 Urban Areas Initiative Grant)/Department of Public Safety/Office of Emergency Management - NW051, G18, P18F0, 83870/UASI Grant (FY2018 Urban Areas Initiative Grant) - NW051, G18, P18U0, 83870, B2018/Department of Public Safety/Division of Police - NW011, 190, 1902, 83850, B2019/Department of Public Works/Division of Motors - NW011, 060, 0602, 83830, B2019/Department of Public Works/Division of Public Buildings - NW011, 060, 0604, 83320, B2019/Department of Public Works/Division of Sanitation - NW011, 060, 0605, 83830, B2019/Department of Recreation, Cultural Affairs and Senior Services/Director’s Office - NW011, 160, 1601, 83420, B2019/Department of Recreation, Cultural Affairs and Senior Services/Division of Recreation - NW011, 160, 1606, 83420, B2019/Department of Recreation, Cultural Affairs and Senior Services/Division of Cultural Affairs - NW011, 160, 1608, 83240, B2019/Department of Recreation, Cultural Affairs and Senior Services/Division of Senior Services - NW011, 160, 1609, 83240, B2019/ Department of Recreation, Cultural Affairs and Senior Services/Division of Cultural Affairs - NW011, 160, 1608, 83840, B2019/Department of Recreation, Cultural Affairs and Senior Services/Division of Senior Services - NW011, 160, 1609, 83280, B2019/ Department of Water and Sewer Utilities - NW037, 750, 7502, 83870, B2019
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
The Departments of Engineering, Finance, Health and Community Wellness, Public Safety, Public Works, Recreation, Cultural Affairs and Senior Services, and Water and Sewer Utilities are purchasing First Aid Kits and Refills to provide throughout City buildings.
Advertisement Date: June 4, 2019
Bids Solicited: Ten (10)
Bids Received: Four (4)
Bids Rejected: Two (2)
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WHEREAS, on June 4 2019, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide First Aid Kits and Refills, to the Departments of Engineering, Finance, Health and Community Wellness, Public Safety, Public Works, Recreation, Cultural Affairs and Senior Services and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed ten (10) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on June 20, 2019, four (4) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Agent for the Department of Administration/Division of Central Purchasing, recommends that an award be made to The Glove & Safety People, 625 Jersey Avenue, Building #5, New Brunswick, New Jersey 08901, the lowest, responsive and responsible bidder to provide, First Aid Kits and Refills to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a contract with The Glove & Safety People, 625 Jersey Avenue, Building #5, New Brunswick, New Jersey 08901, to receive line items #1, 2, 3, 4 and for year one (1) and year two (2) to provide First Aid Kits and Refills, whose bid was received on the advertised due date and determined to be the lowest, responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A.40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code lines, NW011, 110, 1101, 83010, B2019 - Department of Engineering/Division of Director’s Office, NW011, 110, 1107, 83010, B2019 - Department of Engineering/Division of Traffic and Signals NW011, 050, 0501, 71280, B2019 Department of Finance/Director’s Office, NW011, 120, 1203, 83230, B2019/ Department of Health and Community Wellness/Division of Environmental Health, NW011, 120, 1208, 83230, B2019/Department of Health and Community Wellness/ Division of Surveillance and Prevention, NW051, G18, 2h8R0, 83870, Grant-2018/Health and Community Wellness/Immunization and Surveillance and Prevention, NW011, 190, 1903, 83240, B2019-Department of Public Safety/ Division of Fire, NW011, 190, 1904, 83870, B2019- Department of Public Safety/Office of Emergency, NW051, G18, P18F0, 83870, UASI Grant (FY2017 Urban Areas Initiative Grant)-Department of Public Safety/Office of Emergency, NW051, G18, P18U0, 83870, B2018-UASI Grant (FY2018 Urban Areas Initiative Grant), NW011, 190, 1902, 83850, B2019-Department of Public Safety/Division of Police, NW011, 060, 0602, 83830, B2019-Department of Public Works /Division of Motors, NW011, 060, 0604, 83320, B2019-Department of Public Works/Division of Public Buildings, NW011, 060, 0605, 83830, B2019-Department of Public Works/Division of Sanitation, NW011, 160, 1601, 83420, B2019-Department of Recreation, Cultural Affairs and Senior Services/ Director’s Office, NW011, 160, 1606, 83420, B2019-Department of Recreation, Cultural Affairs and Senior Services/Division of Recreation, NW011, 160, 1608, 83240, B2019-Department of Recreation, Cultural Affairs and Senior Services /Division of Cultural Affairs, NW011, 160, 1609, 83240, B2019-Department of Recreation, Cultural Affairs and Senior Services/Division of Senior Services
NW011, 160, 1608, 83840, B2019-Department of Recreation, Cultural Affairs and Senior Services/Division of Cultural Affairs, NW011, 160, 1609, 83280, B2019-Department of Recreation, Cultural Affairs and Senior Services/Division of Senior Services, NW037, 750, 7502, 83870, B2019-Department of Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed $92,550.00 for a period to be established not to exceed twenty-four consecutive (24) months.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and /or his designee the Purchasing Agent, QPA to enter into and execute a contract with The Glove & Safety People, 625 Jersey Avenue, Building #5, New Brunswick, New Jersey 08901 to provide First Aid Kits and Refills to the City of Newark at a cost not to exceed Ninety-Two Thousand Five Hundred Fifty-Five Dollars and Zero Cents ($92,550.00) for a period to be established not to exceed twenty-four (24) consecutive months