Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Paper and Plastic Products.
Entity Name(s)/Address(s):
1) Appco Paper and Plastics Corp., 3949 Austin Boulevard, Island Park, New Jersey 11558;
2) Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083;
3) United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232; and
4) Wesbury Resource LLC, 1 North Harrison Street, Floor 3, East Orange, New Jersey 07017
Contract Amount: Not to exceed $440,000.00
Funding Source: 2022 Budget/Department of Administration/NW011-010-0101-83010-B2022/Offices of the Mayor/NW011-020-0201-83870-B2022/Office of the City Clerk/NW011-120-1201-83870-B2022/Department of Health and Community Wellness, Director’s Office/NW026-46540-B2022-Home Trust Account; Medical Care Services/NW011-120-1208-83870-B2022; Surveillance and Prevention/NW051-G21-H21Q0-83870-Advance Health Literacy (AHL) Grant/NW011-160-1601-71280-B2022/Department of Recreation, Cultural Affairs and Senior Services, Director’s Office/NW011-160-1606-71280-B2022/Division of Recreation/NW011-160-1606-83840-B2022, NW011-160-1606-83850-B2022, NW011-160-1606-83420-B2022, NW011-160-1609-83840; Division of Senior Services/NW011-160-1609-838420, NWQ011-190-1903-83240-B2022/Department of Public Safety, Division of Fire/NW011-060-0602-83010-B2022/Department of Public Works, Division of Motors/NW037-750-7502-83420-B2022 and Department of Water and Sewer Utilities/NW037-750-7502-83420-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide Paper and Plastic Products for the Departments of Administration, Health and Community Wellness, Recreation, Cultural Affairs and Senior Services, Public Safety, Public Works, and Water and Sewer Utilities.
Advertisement Date: March 16, 2022
Number of Bids Downloaded: Nineteen (19)
Number of Bids Received: Four (4)
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WHEREAS, on March 16, 2022, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide, Paper and Plastic Products, to the Departments of Administration, Health and Community Wellness, Recreation, Cultural Affairs and Senior Services, Public Safety, Public Works, and Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the Bid package on the procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on March 19, 2022, four (4) bids were received in response to this advertisement; and
WHEREAS, the Office of the Mayor, Office of the City Clerk and the Department of Health and Community Wellness recommended that a multiple award be made to Appco Paper and Plastics Corporation, 3949 Austin Blvd., Island park, New Jersey 11558, Plastic Express, Inc., 667 Lehigh Avenue, Union New Jersey 07083, United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232 and Wesbury Resource LLC, 1 North Harrison Street, Floor 3, East Orange, New Jersey 07017 for being the lowest bidders per line item commodity per year and being responsive and responsible bidders to provide Paper and Plastic Products to the City; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations that a multiple award be made to Appco Paper and Plastics Corporation, 3949 Austin Blvd., Island park, New Jersey 11558, Plastic Express, Inc., 667 Lehigh Avenue, Union New Jersey 07083, United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232 and Wesbury Resource LLC, 1 North Harrison Street, Floor 3, East Orange, New Jersey 07017 the lowest per line item commodity per year and being responsive and responsible bidders to provide Paper and Plastic Products to the City; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the Fair and Open Process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, and the Business Administrator and the Qualified Purchasing Agent, QPA, are hereby authorized to enter into and execute contracts with Appco Paper and Plastics Corp., 3949 Austin Blvd., Island Park, New Jersey 11558 to receive line items#9 and 15 for year one (1) and year two (2) and line item# 6, 10 and 11 for year two (2) only, Plastic Express, Inc., 667 Lehigh Avenue, Union New Jersey 07083 to receive line items# 10 and 11 for year one (1) only, United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232 to receive line item# 2, 4, 5, 6, 7, 8, 12, 13, 14 and 16 for year one (1) and year two (2) and Wesbury Resource LLC, 1 North Harrison Street, Floor 3, East Orange, New Jersey 07017 to receive line items# 1 and 3 for year one (1) and year two (2), to provide Paper and Plastic Products to the City of Newark, whose bids were received on the advertised due date and determined to be the lowest, responsive and responsible bidder per line item commodity per year in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A.40A:11-15, with the start date commencing upon a fully executed contract.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2022 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, or account code lines : NW011-010-0101-83010-B2022/ Department of Administration/Offices of the Mayor, NW011-020-0201-83870-B2022/Office of the City Clerk, NW011-120-1201-83870-B2022 Department of Health and Community Wellness/Director’s Office, NW026-(Home Trust Account)-46540-B2022 Department of Health and Community Wellness/Medical Care Services, NW011-120-1208-83870-B2022/Department of Health and Community Wellness/Surveillance and Prevention NW051-G21-H21Q0-83870-(Advance Health Literacy (AHL) Grant/Department of Health and Community Wellness /Surveillance and Prevention, NW011-160-1601-71280-B2022/Department of Recreation, Cultural Affairs and Senior Services/Director’s Office, NW011-160-1606-71280-B2022/Department of Recreation, Cultural Affairs and Senior Services/Division of Recreation, NW011-160-1606-83840-B2022 /Department of Recreation, Cultural Affairs and Senior Services/Division of Recreation, NW011-160-1606-83850-B2022/Department of Recreation, Cultural Affairs and Senior Services/Division of Recreation, NW011-160-1606-83420-B2022/ Department of Recreation, Cultural Affairs and Senior Services/Division of Recreation, NW011-160-1609-83840/Department of Recreation, Cultural Affairs and Senior Services/Division of Senior Services, NW011-160-1609-838420/ Department of Recreation, Cultural Affairs and Senior Services/Division of Senior Services, NWQ011-190-1903-83240-B2022/Department of Public Safety/Division of Fire, NW011-060-0602-83010-B2022/Department of Public Works/Division of Motors, NW037-750-7502-83420-B2022/and NW037-750-7502-83420-B2022 Department of Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed Four Hundred and Forty Thousand Dollars and Zero Cents ($440,000.00) for a period to be established not to exceed twenty-four (24) consecutive months.
5. The Purchasing Agent QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
The Mayor and/or his designees, and the Business Administrator and the Qualified Purchasing Agent, QPA, are hereby authorized to enter into and execute contracts with: Appco Paper and Plastics Corporation, Plastic Express, Inc., United Sales USA Corp., and Wesbury Resource LLC, to provide Paper and Plastic Products to the City of Newark at a cost not to exceed Four Hundred and Forty Thousand Dollars and Zero Cents ($440,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon the parties entering into a fully executed contract.