Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide waste receptacles to the City
Description: Waste Receptacles, Metal
Entity Name(s)/Address(s): Global Equipment Company, Inc., 11 Harbor Park Drive, Port Washington, New York 11050
Contract Amount: $52,000.00
Funding Source: 2017 Budget/Department of Public Works
Account Code Line: NW011-060-0603 & 0605-83320-B2017-Public Works/Division of Sanitation
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date April 25, 2017
Bids Solicited: Seven (7)
Bids Received: One (1)
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WHEREAS, on April 25, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Waste Receptacles, Metal, to the Department of Public Works/Division of Sanitation, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also, distributed seven (7) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on May 11, 2017, one (1) bid was received in response to this advertisement; and
WHEREAS, the Interim Director of Public Works recommends that an award be made to Global Equipment Company, Inc., the only responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendation from the Interim Director of Public Works that an award be made to Global Equipment Company, Inc., the only responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Global Equipment Company, Inc., 11 Harbor Park Drive, Port Washington, New York 11050, to provide Waste Receptacles, Metal, to the City, whose bid was received on the advertised due date and determined to be the only responsive, responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, shall be executed each time an order is placed but prior to a contractual liability is incurred as required by N.J.A.C. 5:30-5.5(b)(2). Account code lines NW011-060-0603 & 0605-83320-B2017- Public Works/Division of Sanitation will cover the amount of the order. This contract shall not exceed $52,000.00 for a period to be established not to exceed two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or designee, the Supervising Procurement Specialist, QPA, to enter into a contract with Global Equipment Company, Inc., - to provide Waste Receptacles, Metal, to the City of Newark, at a cost not to exceed $52,000.00 for a period not to exceed two (2) years.