Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T0109 Master Blanket PO #21-TELE-01333
Purpose: To authorize the purchase of radio communication equipment and accessories/services under State Contract #T0109 Master Blanket PO #21-TELE-0133 to update the audio and visual systems in the Municipal Courts.
Entity Name(s)/Address(s): Business Information Systems Digital (BIS Digital), 1350 NE 56th Street Suite 300, Fort Lauderdale, Florida 33334
Contract Amount: Not to exceed $----301,592.27
Funding Source: 2023 Budget/Mayor’s Office, Municipal Court/NW011-010-0107-94220
Contract Period: Upon approval of Municipal Council through April 30, 2024, including any extensions granted by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract #21-TELE-01333 will provide for the purchase of goods and services using the New Jersey Cooperative Purchasing Program to update the audio and video system in the Newark Municipal Courts.
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WHEREAS, the City of Newark, through its Qualified Purchasing Agent, wishes to purchase various goods and services under State Contract #T0109 Radio Communication Equipment And Accessories Master Blanket PO #21-TELE-01333 to update the audio and video system in the Newark Municipal Courts from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.S.A. 5:34-7.29; and
WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units without advertising for bids to purchase any goods or services under any state contract for such goods and services entered into on behalf of the State of New Jersey by the Division of Purchasing and Property in the Department of the Treasury, which local contracting units thereby become participants in the state’s cooperative purchasing program; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that Purchase Orders issued reflect the correct contract item pricing and that payment is processed accordingly: Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, pursuant to N.J.S.A. 40A:11-15(42) purchases made under contract awarded by the Division of Purchasing and property shall be for a term not to exceed the term of the State Contract; and
WHEREAS, the City wishes to purchase various goods/services under State Contract #T0109 Radio Communication Equipment And Accessories Master Blanket PO #21-TELE-01333 awarded to Business Information Systems Digital (BIS Digital) , 1350 NE 56th Street, Suite 300, Fort Lauderdale, FL 33334 to update the audio and video system in the Newark Municipal Courts for a term commencing upon the approval of this Resolution by the Municipal Council through April 30, 2024, inclusive of any extensions granted by the State, or upon completion of the project, whichever occurs first, at a cost not to exceed Three Hundred One Thousand Five Hundred Ninety Two Dollars and Twenty Seven Cents ($----301,592.27).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to purchase various goods and services under State Contract #T0109 Radio Communication Equipment And Accessories Master Blanket PO #21-TELE-01333 awarded to Business Information Systems Digital (BIS Digital), 1350 NE 56th Street, Suite 300, Fort Lauderdale, FL 33334 for use by the the Newark Municipal Court to upgrade the audio and video systems for the period commencing upon approval of this Resolution by the Municipal Council through April 30, 2024, inclusive of extensions by the State, or upon completion of the project, whichever occurs first, at a cost not to exceed Three Hundred One Thousand Five Hundred Ninety Two Dollars and Twenty Seven Cents ($----301,592.27).
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
5. A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: Department of Municipal Court NW011-010 0107 94220-B2023. This contract shall not exceed Three Hundred One Thousand Five Hundred Ninety Two Dollars and Twenty Seven Cents ($----301,592.27).
6. This contract complies with Local Pay-to- Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contact to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent to purchase radio communication equipment and accessories equipment/services State Contract #T0109 Radio Communication Equipment And Accessories Master Blanket PO #21-TELE-01333 awarded to Business Information Systems Digital (BIS Digital), 1350 NE 56th Street, Suite 300, Fort Lauderdale, FL 33334 for the Newark Municipal Court to upgrade the audio and visual system in the courts for the period commencing upon adoption of this Resolution by the Municipal Council through April 30, 2024, inclusive of extensions by the State, or upon completion of the project, whichever occurs first, at a cost not to exceed Three Hundred One Thousand Five Hundred Ninety Two Dollars and Twenty Seven Cents ($301,592.27).