Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Tree Planting and Maintenance
Entity Name(s)/Address(s):
1. Kevin Downes Tree Service Co., Inc., 65 Royal Avenue, Hawthorne, New Jersey 07506
2. A&M Landscape and Construction, LLC, 199 Littleton Avenue, Newark, New Jersey, 07107
Contract Amount: Not to exceed $3,600,000.00
Funding Source: 2024 Budget/Department of Administration, Office of Sustainability/NW051-G24-A24H0-71280-B2024
Contract Period: To be established for twenty-four (24) consecutive months
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This bid contract will provide Tree Planting and Maintenance services for the Department of Administration, Office of Sustainability
Advertisement: November 20, 2024
Number of Bids Downloaded: Twenty-three (23)
Number of Bids Received: Two (2)
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WHEREAS, November 20, 2024, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Tree Planting and Maintenance Services to the Department of Administration, Office of Sustainability, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on December 5, 2024, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Department of Administration, Office of Sustainability recommended that a dual award be made to 1. Downe’s Tree Service Co., Inc., 65 Royal Avenue, Hawthorne, New Jersey 07506 and 2. A&M Landscape and Construction, LLC, 199 Littleton Avenue, Newark, New Jersey, 07107, the lowest, responsive and responsible bidders; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation to award 1. Kevin Downe’s Tree Service Co., Inc., 65 Royal Avenue, Hawthorne, New Jersey 07506 and 2. A&M Landscape and Construction, LLC, 199 Littleton Avenue, Newark, New Jersey, 07107, the lowest, responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the recommended bidders consented to holding their prices until such time an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A 40A: 11-1, et seq., meets the requirements of a Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and\or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute contracts for Tree Planting and Maintenance with Kevin Downe’s Tree Service Co., Inc., 65 Royal Avenue, Hawthorne, New Jersey 07506 and A&M Landscape and Construction, LLC, 199 Littleton Avenue, Newark, New Jersey, 07107, whose bids were received on the advertised due date and who were determined to be the responsive and responsible bidders in accordance with the bid specification. The terms of the contracts will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, to commence upon Council approval.
2. There shall be no amendment or change to the contracts without the approval of the Municipal Council by resolution.
3. There shall be no advance payments on the contracts in accordance with N.J.S.A. 40A:5-16.
4. These are open-ended contracts to be used as needed during the term of the contract. Thus, for any and all expenditures against these contracts, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from: Account Code Line: Department of Administration, Office of Sustainability NW051-G24-A24H0-71280-B2024. The contract shall not exceed Three Million Six Hundred Thousand Dollars and Zero Cents ($3,600,000.00), for a period to be established and not to exceed twenty-four (24) consecutive months to commence upon Council approval.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract(s) in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller date May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent to enter into and execute a dual award contract for Tree Planting and Maintenance to Kevin Downe’s Tree Service Co., Inc., and A&M Landscape and Construction, LLC, at a cost not to exceed Three Million Six Hundred Thousand Dollars and Zero Cents $3,600,000.00, for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon Council approval.