Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Dental Equipment and Supplies
Entity Name/Address: Dental Health Products Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229
Contract Amount: Not to exceed $900,000.00
Funding Source: 2025 Dental Supplies and Equipment Trust Account/NW026-46545-B2025
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide Dental Equipment and Supplies for the Department of Health and Community Wellness/ Medical Care Services.
Advertisement Date: June 11, 2025
Bids Downloaded: Twenty-Nine (29)
Bids Submitted: Four (4)
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WHEREAS, on June 11, 2025 the City of Newark through its Purchasing Agent, QPA, advertised soliciting bids for Dental Equipment and Supplies for the Department of Health and Community Wellness/ Medical Care Services, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on June 26, 2025 the Division of Central Purchasing received Four (4) bids in response to this advertisement; and
WHEREAS, the Department of Health and Community Wellness/ Medical Care Services recommends that an award be made to Dental Health Products Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229 being the highest discount off, responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation that an award be made to Dental Health Products Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229 to the highest discount off, responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Dental Health Products Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229 to provide Dental Equipment and Supplies for Department of Health and Community Wellness/ Medical Care Services, whose bids were received on the advertised due date and determined to be the highest discount off, and responsive, and responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2.There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2026 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4.This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against it, a certification of availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2025 Dental Supplies and Equipment Trust Account/NW026-46545-B2025. All services performed under this contract shall be paid by the agency requesting the service. Other user departments/offices and applicable funding sources will be presented with the Certification of Funds signed by the Chief Financial Officer on an as needed basis. This contract shall not exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000.00) for One (1) vendor for twenty-four (24) consecutive months with start date commencing when the contract is fully executed.
5. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6.If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute multiple award contracts with Dental Health Products Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229 to provide Dental Equipment and Supplies for Department of Health and Community Wellness/ Medical Care Services, at an amount not to exceed Nine Hundred Thousand Dollars and Zero Cents ($900,000.00) for a period not to exceed twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.