Title
Dept/ Agency: Engineering
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Change Order/Amend Resolution
Purpose: Architectural Design and Construction Management and Administration Services related to the Proposed Improvements to City-owned Property Basement Unit (111 Mulberry Street, Newark, New Jersey 07102)
Entity Name: Heritage Architecture, LLC
Entity Address: 352 Evelyn Street, Suite #2, Paramus, New Jersey 07052
Contract Amount: $32,300.00
Funding Source: City of Newark/Engineering Budget
Contract Period: Amend the term of the contract from February 15, 2013 through February 14, 2014 to February 15, 2013 through February 14, 2015
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Amending Resolution 7R4f January 3, 2013;
Contract #09-2012PS
body
WHEREAS, pursuant to a fair and open process, the Municipal Council adopted Resolution 7R4-f on January 3, 2013, authorizing the Director of the Department of Engineering to execute Contract #09-2012PS Architectural Design and Construction Management and Administration Services related to the Proposed Improvements to City-owned Property Basement Unit (111 Mulberry Street, Newark, New Jersey 07102) with Heritage Architecture, LLC, 352 Evelyn Street, Suite #2, Paramus, New Jersey 07052, in the amount of $32,300.00; and
WHEREAS, a 'Notice to Proceed' was issued, dated February 15, 2013, specifying the term of the contract from February 15, 2013 until February 14, 2013; and
WHEREAS, due to unforeseen delays during the construction phase, specifically (a) water intrusion into the basement of the building delayed finishing of areas, (b) final Building Department inspection could not be approved until landlord, Renaissance Towers, repaired and conducted work required to meet approval (See Attachment A), the Director of the Department of Engineering desires to amend Contract #09-2012PS, to extend the contract term from February 15, 2013 through February 14, 2014 to February 15, 2013 through February 14, 2015, at no additional cost to the City; and
WHEREAS, the Director of the Department of Engineering and Heritage Architecture, LLC agree that a time extension is necessary to complete the Project; and
WHEREAS, the Director of the Department of Engineering recommends the time extension of the contract and certifies that the work is being performed in an efficient and effective manner; and
WHEREAS, pursuant to N.J.S.A 40A:11-15(9), the term of a contract for the reconstruction or rehabilitation of any public building, including the retention of services of any architect in connection therewith may be for a length of time necessary for the completion of the actual construction.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee and the Director of the Department of Engineering are hereby authorized to enter into and execute Amendment #1 to Contract #09-2012PS Architectural Design and Construction Management and Administration Services related to the Proposed Improvements to City-Owned Property Basement Unit (111 Mulberry Street, Newark, New Jersey 07102) with Heritage Architecture, LLC, 352 Evelyn Street, Suite #2, Paramus, New Jersey 07052, to amend the term from February 15, 2013 through February 14, 2014 to February 15, 2013 through February 14, 2015.
2. The Municipal Council hereby ratifies this contract amendment from February 14, 2014 to the date of the adoption of this resolution.
3. All other terms and conditions of Contract #09-2012PS Architectural Design and Construction Management and Administration Services related to the Proposed Improvements to City-Owned Property Basement Unit (111 Mulberry Street, Newark, New Jersey 07102), shall apply and remain in force until the contract is completed.
4. A fully executed copy of Amendment #1 to Contract #09-2012PS Architectural Design and Construction Management and Administration Services related to the Proposed Improvements to City-Owned Property Basement Unit (111 Mulberry Street, Newark, New Jersey 07102) shall be filed in the Office of the City Clerk by the Director of the Department of Engineering.
5. No further amendments or modifications to this amended contract shall be permitted without prior Municipal Council approval.
6. There shall be no advance payments made against this contract in accordance with N.J.A.C. 40A:5-16.
7. No additional funds are required for this amendment.
8. This contract amendment is in compliance with the provisions of the Local Public Contracts Law N.J.S.A. 40A:11-5(1)(a)(i) and N.J.S.A 40A:11-15(9) and pursuant to the New Jersey Local Unit Pay to Play Law, N.J.S.A. 19:44A-20.5
STATEMENT
This resolution authorizes the Mayor and/or his designee and the Director of Engineering, to execute Amendment #1 to Contract #09-2012PS Architectural Design and Construction Management and Administration Services related to the Proposed Improvements to City-Owned Property Basement Unit (111 Mulberry Street, Newark, New Jersey 07102), with Heritage Architecture, LLC, 352 Evelyn Street, Suite #2, Paramus, New Jersey 07052, to amend the term from February 15, 2013 through February 14, 2014 to February 15, 2013 through February 14, 2015, at no additional cost to the City. The contract amendment is hereby ratified from February 146, 2013 to the date of the adoption of this resolution. No additional funds are required for this amendment.