Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract(s) T-2989 # 88735, 88736, 88737, 88738, 88739, 88740
Purpose: First amendment to State Contract for Communications Wiring Services
Entity Name(s)/Address(s): Various vendors; See below
Contract Amount: Amount not to exceed $800,000.00
Funding Source: 2017 Budget/ Department of Administration, Office of Information Technology / Capital Fund: NW045-17G-17A01-94710-B2017
Contract Period: Upon approval by Municipal Council through March 19, 2020, inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
# 88735, AT&T Corp, 1 AT&T Way, Rm 4A252A, Bedminster, New Jersey 07921 (Sub-contractor - BN Systems, Inc., 77 Water Street, 25th Floor, 25A03, New York, New York 10005)
# 88736, GM Data Communications Inc., 10 Van Dewater Street, Farmingdale, New York 11735
# 88737, Extel Communications Inc., 830 Belmont Avenue, North Haledon, New Jersey 07508
# 88738, New Jersey Business Systems Inc., d/b/a Cranel Inc., 7C Marlen Drive, Robbinsville, New Jersey 08691
# 88739, Network Cabling Inc., d/b/a NETQ Multimedia Co., 919 Rte. 33/UNIT 52, Freehold, New Jersey 07728 (Sub-contractor - Tricomm Services Group. 1247 North Church Street, Moorestown, New Jersey 08057)
# 88740, Millennium Communications Group, 11 Melanie Lane, Unit 13, East Hanover, New Jersey 07936 (Sub-contractor - Oliver Communications Group (OCG) 2457 Old York Road, Bordentown, New Jersey 08505
Additional Information:
Resolution 7R1-s adopted on December 16, 2015, award contract in an amount not to exceed $300,000.00
First Amendment increased the contract amount by $500,000.00 for a new contract amount not to exceed $800,000.00.
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WHEREAS, pursuant to Resolution 7R1-(s) December 16, 2015, the Supervising Procurement Specialist, QPA, is authorized to utilize Term Contract # T-2989 which includes the following State Contract vendors:
• # 88735, AT&T Corporation;
• # 88736, GM Data Communications Inc.;
• # 88737, Extel Communications Inc.;
• # 88738, New Jersey Business Systems Inc., d/b/a Cranel Inc.;
• # 88739, Network Cabling Inc., d/b/a/ NETQ Multimedia;
• # 88740 Millennium Communications Group; and
• # 88766 Johnston Communications;
to provide Communications Wiring Services, to the City of Newark, from March 20, 2015 through March 19, 2020, inclusive of any extensions to the State Contract, for an amount not to exceed $300,000.00; and
WHEREAS, the City of Newark through its Supervising Procurement Specialist, QPA, wishes to continue utilizing the State’s Communications Wiring Services, multi-source Term Contract, No. T-2989, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the user agency, the Department of Administration’s Division of Information Technology (OIT), has expended approximately $220,000.00 out of the authorized $300,000.00 on this contract, and as such, OIT seeks to amend the contract to increase the total not to exceed amount by $500,000.00 for a total contract amount not to exceed $800,000.00 and amend funding sources; and
WHEREAS, the following vendor, #88766 Johnston Communications, no longer has a State Contract and the usage of the State Contract shall be amended to remove Johnston Communications; and
WHEREAS, the Division of Information Technology, seeks to further amend the usage of the State Contract to include the authorized State vendors’ respective authorized sub-contractors; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the continued utilization of these State Contract awards, inclusive of sub-contractors, on the grounds that they provide Communications Wiring Services, according to specifications required by the Department of Administration, Information Technology Division by providing expert cabling services required to operate and maintain the City’s data network; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Supervising Procurement Specialist, QPA, is authorized to amend the contract by increasing the amount of the of the Term Contract # T-2989 which includes the following State Contract vendors:
• # 88735, AT&T Corporation;
• # 88736, GM Data Communications Inc.;
• # 88737, Extel Communications Inc.;
• # 88738, New Jersey Business Systems Inc., d/b/aCranel Inc.;
• # 88739, Network Cabling Inc.d/b/a NETQ Multimedia, and;
• # 88740 Millennium Communications Group;
and their respective authorized sub-contractors, to provide Communications Wiring Services, to the City of Newark, by an additional $500,000.00 for the Department of Administration’s Office of Information Technology for a total contract amount not to exceed $800,000.00 upon approval by the Municipal Council through March 19, 2020, inclusive of extensions by the State.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. This contract is awarded as an open ended contract; pursuant to N.J.A.C. 5:30-5.5(d)(2). Certification of the availability of funds shall be executed each time a purchase order is placed and charged against this contract. This contract shall not exceed a total of $800,000.00 (original $300,000.00 plus additional $500,000.00).
4. Funds in the amount of $500,000.00 shall be provided from the City Budget/ Department of Administration, Information Technology Division, Capital Fund: NW045 - 17G - 17A01 - Account 94710 B2017.
5. The amendments are effective upon adoption of this authorizing resolution by the Municipal Council. All other terms and conditions of Resolution 7R1-(s) December 16, 2015, remain unchanged.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Supervising Procurement Specialist, QPA, to amend the total contract amount of the State Term Contract # T-2989, which includes awards to the following vendors: AT&T Corp, GM Data Communications Inc., Extel Communications Inc., New Jersey Business Systems Inc., d/b/a Cranel Inc., Network Cabling Inc., d/b/a NETQ Multimedia, and Millennium Communications Group, inclusive of sub-contractors, to provide Communications Wiring Services to the City of Newark, by increasing the total value of the contract by $500,000.00 for a total contract amount not to exceed $800,000.00 upon approval by Council through March 19, 2020, inclusive of extensions by the State.