Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing (X) Amending
Type of Service: Professional Services Contract
Purpose: Amending the contract period for the Design and Supervision of Construction of Standby Generators Installation at Wayne and Clifton Water Pump Stations
Entity Name: Hatch Mott MacDonald, LLC.
Entity Address: 111 Wood Avenue South, Iselin, New Jersey 08830-4112
Contract Amount: Amount not to exceed $227,500.00
Funding Source: 2015 and 2016 Budgets/ Department of Water and Sewer Utilities
Contract Period: Upon Issuance of Notice to Proceed through completion of construction pursuant to N.J.S.A. 40(A):11-15(9)
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP (X) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Amending Resolution 7R12-b adopted on June 17, 2015 to change the contract period from two (2) years from the Notice to Proceed to the date of the issuance of the Notice to Proceed through the completion of construction, there is no increase to the contract amount.
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WHEREAS, the Resolution 7R12-b June 17, 2015, authorized the then Acting Director of the Department of Water and Sewer Utilities to execute a contract with Hatch Mott MacDonald, LLC, 111 Wood Avenue South, Iselin, New Jersey 08830-4112, to provide professional engineering services for Design and Supervision of Construction of Standby Generators Installation at Wayne and Clifton Water Pump Stations; and
WHEREAS, the said executed contract with Hatch Mott MacDonald, LLC, includes a contract period which begins upon issuance of a Notice to Proceed and continues until completion of construction (see Agreement, Article 3, Paragraph e.); and
WHEREAS, the Resolution 7R12-b June 17, 2015 mistakenly provided that the contract period is for two (2) years from the issuance of a Notice to Proceed; and
WHEREAS, the City of Newark wishes to correct Resolution 7R12-b June 17, 2015, to reflect the contract period included in the executed contract beginning from the issuance of Notice to Proceed and continuing until the completion of construction pursuant to N.J.S.A. 40(A):11-15(9); and
WHEREAS, this contract is for an amount over $17,500.00 and was awarded as a fair and open contract pursuant to N.J.S.A. 19:44A-20.5.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Municipal Council hereby authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to correct the mistaken contract period, as reflected in Resolution 7R12-b June 17, 2015, to reflect the actual contract period in the executed contract with Hatch Mott MacDonald, LLC, 111 Wood Avenue South, Iselin, New Jersey08830-4112, to provide professional engineering services to the City of Newark, Department of Water and Sewer Utilities, for Design and Supervision of Construction of Standby Generators Installation at Wayne and Clifton Water Pump Stations, in an amount not to exceed $227,500.00, upon the issuance of a Notice to Proceed through the completion of construction pursuant to N.J.S.A. 40(A):11-15(9).
2. No funding is required for this action.
3. A copy of the fully executed contract shall be filed in the Office of the City Clerk by the Director of the Department of Water and Sewer Utilities and shall be made available for public inspection.
4. There shall be no amendment of this contract without prior approval of the Municipal Council.
5. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
6. A notice of this action shall be published in the newspaper authorized by law to publish a legal advertisement and as required by law within 10 days of its passage.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to correct the contract period in Resolution 7R12-b June 17, 2015, to reflect the actual contract period in the executed contract with Hatch Mott MacDonald, LLC, 111 Wood Avenue South, Iselin, New Jersey 08830-4112, to provide professional engineering services to the City of Newark, Department of Water and Sewer Utilities, for Design and Supervision of Construction of Standby Generators Installation at Wayne and Clifton Water Pump Stations, in an amount not to exceed $227,500.00, upon the issuance of a Notice to Proceed through completion of construction; pursuant to N.J.S.A. 40(A):11-15(9).