Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide water system repair parts and fittings
Description: Water System Repairs and Fittings
Entity Name(s)/Address(s):
1. Atlantic Plumbing Supply Corp, 702 Joline Avenue, Long Branch, New Jersey 07740
2. Capital Supply Construction Product, Inc., 149 Old Turnpike Road, Wayne, New Jersey 07470
3. HD Supply Water Works, LTD., 61 Gross Avenue, Edison, New Jersey 08837
Contract Amount: Amount not to exceed $150,000.00
Funding Source: City of Newark’s Water and Sewer Utilities Budget
Account Code Line: NW037-750-7502- 83730-B2017
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: March 28, 2017
Bids Solicited: Seven (7)
Bids Received: Three (3)
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WHEREAS, on June 27, 2017, the City of Newark, through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Water System Repairs and Fittings to the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed, seven (7) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on July 13, 2017, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommends that a multiple line item award be made to the following vendors: Atlantic Plumbing Supply Corp., Capital Supply Construction Product, Inc., and HD Supply Water Works, Ltd., the only responsive and responsible bidders; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendation from the Department of Water and Sewer Utilities that a multiple line item award be made to Atlantic Plumbing Supply Corp., Capital Supply Construction Product, Inc., and HD Supply Water Works, Ltd., the only responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into contracts for multiple line items with the following vendors: Atlantic Plumbing Supply Corp, 702 Joline Avenue, Long Branch, New Jersey 07740, to receive line items # 9, 10, 11 and 12, year one and year two; Capital Supply Construction Product, Inc., 149 Old Turnpike Road, Wayne, New Jersey 07470, to receive line items # 1, 2, 7, and 8 year one and year two; and with HD Supply Water Works, LTD.,61 Gross Avenue, Edison, New Jersey 08837, to receive line items # 5 and 13 year one and year two, for the provision of Water System Repairs and Fittings to the City, whose bids were received on the advertised due date and determined to be the only responsive responsible bidders, in accordance with the bid specifications. The contract will be established for a two (2) year term, pursuant; to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from Account Code lines: NW037-750-7502-83730-B2017, Water and Sewer Utilities covering the amount of the order. This contract shall not exceed $150,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
Resolution authorizing the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to enter into contracts for multiple line items with the following vendors: Atlantic Plumbing Supply Corp., Capital Supply Construction Product, Inc., and HD Supply Water Works, LTD., to provide Water System Repairs and Fittings to the City of Newark at a cost not to exceed $150,000.00 for two (2) years.