Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Park Maintenance and Entryways
Entity Name(s)/Address (es): Custom Care Services, Inc., Wall, New Jersey 07719
Contract Amount: Not to exceed $240,000.00
Funding Source: 2021 Budget/Department of Public Works, Division of Sanitation/NW051-G20-3N0A0-71280 B2021
Contract Period: To be established for a period not to exceed (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will be used to provide the City’s Department of Public Works, Division of Sanitation with park maintenance and entryways service.
Advertisement: April 15, 2021
Bid Solicited: Eleven (11)
Bid Received: Three (3)
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WHEREAS, on April 15, 2021, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Park Maintenance and Entryways for the Department of Public Works, Division of Sanitation, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also distributed eleven (11) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide a broader access and download capability to potential bidders; and
WHEREAS, on April 29, 2021, the Division of Central Purchasing received three (3) bids to this advertisement; and
WHEREAS, two (2) bidders were deemed non-responsive and fatally defective as they did not provide the required consent of surety and bid bond; and
WHEREAS, the Director of the Department of Public Works recommended that a single award be made to: Custom Care Services, Inc., 2817 Williamsburg Drive, Wall, New Jersey 07719 the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent concurs with the recommendation from the Director of Public Works that a single award be made to: Custom Care Services Inc. 2817 Williamsburg Drive, Wall, New Jersey 07719; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with Custom Care Services, Inc., 2817 Williamsburg Drive, Wall, New Jersey 07719, to provide Park Maintenance and Entryways for the City of Newark, Department of Public Works, Division of Sanitation, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at a cost not to exceed Two Hundred Forty Thousand Dollars and Zero Cents ($240,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works, Division of Sanitation NW051-G20-3N0A0-71280 B2021. This contract shall not exceed Two Hundred Forty Thousand Dollars and Zero Cents ($240,000.00) for one (1) vendor for twenty-four (24) consecutive months with start date commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with Custom Care Services, Inc., 2817 Williamsburg Drive, Wall, New Jersey 07719, to provide Park Maintenance and Entryways to the City’s Department of Public Works, Division of Sanitation, at a cost not to exceed $240,000.00 for twenty-four (24) consecutive months with start date commencing upon contract execution.