Title
Dept/ Agency: Public Safety/Division of Police
Action: ( ) Ratifying (X) Authorizing (X) Amending
Type of Service: Amending Resolution # 7R1-c adopted May 1, 2026, contract for maintenance and support of proprietary software and hardware.
Purpose: To increase contract amount and to add additional funding source
Entity Name: Clearview Data Systems, Inc
Entity Address: 728 N. Pleasantburg Drive, Greenville, South Carolina 29607
Contract Amount: Not to exceed $361,018.79
Funding Source: 011-190-1902, 051-G25-P25F0 (Various Accounts and budget years) All Allowable and approved Public Safety Grants and Capital
Contract Period: April 1, 2026 through March 31, 2027
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Resolution 7R9-c adopted on May 20, 2026 authorized the City of Newark to enter into a contract to provide maintenance and support of proprietary software and hardware to the Department of Public Safety, in an amount not to exceed $61,018.79.
This amendment to Resolution 7R9-c authorizes the Department of Public Safety to provide maintenance and support of proprietary software and hardware and increases the initial contract amount by $300,000 for a revised contract amount not to exceed $361,018.79. All other provisions of the original Resolution, as amended, will remain unchanged.
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WHEREAS, Resolution 7R9-c adopted on May 20, 2026, authorized the Director of Public Safety to execute a contract with Clearview Data Systems, Inc., 728 N. Pleasantburg Drive, Greenville, South Carolina 29607, pursuant to a Non-Fair and Open process, N.J.S.A. 19:44A-20.5, to provide maintenance, updates and support of proprietary software and hardware, in an amount not to exceed Sixty-One Thousand Eighteen Dollars and Seventy-Nine Cents ($61,018.79); and
WHEREAS, the Department of Public Safety desires to purchase upgrades and add-ons for the PhotoManager, Network System Software.
WHEREAS, the Department of Public Safety wishes to increase the initial contract amount by Three Hundred Thousand Dollars and Zero Cents ($300,000.00), resulting in a new total not-to-exceed contract amount of Three Hundred Sixty-One Thousand and Eighteen Dollars and Seventy-Nine Cents ($361,018.79), and to provide additional funding sources for purchases previously authorized under Resolution 7R9-c; and
WHEREAS, all other contract terms shall remain the same.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R9-c adopted on May 20, 2026, is hereby amended to increase the amount of the contract with Clearview Data Systems, Inc., 726 N. Pleasantburg Drive, Greenville, South Carolina 29607-1623 to purchase upgrades and add-ons for PhotoManager, Network System Software and to provide additional funding sources for purchases previously authorized under Resolution 7R9-c.
2. The initial contract amount authorized by the original Resolution 7R9-c adopted May 20, 2026, is hereby to be increased by Three Hundred Thousand Dollars and Zero Cents ($300,000.00), bringing the total not-to-exceed contract amount to Three Hundred Sixty-One Thousand and Eighteen Dollars and Seventy-Nine Cents ($361, 018.79).
3. There shall be no amendment or change to the contract without approval of the Municipal Council by Resolution.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. Attached hereto is a partial certification of funds from the Director of Finance which states that funds in the amount of Six Thousand Dollars and Zero Cents are available in 2026 Budget under Business Unit: NW 011, Dept. 190, Div/Proj. 1902, Activity A, Account 72220, Budget Ref. B2026 (various accounts and budget years), in the aforementioned Department of Public Safety. Additional funds for the purchase shall be made available from Account 051-G25-P25F0,. The balance of funding for the contract amount will be subject to the availability and appropriation in the 2026 Budget and funds will be certified prior to services being provided by the Vendor. A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract.
6. A copy of this Resolution and the duly executed contract shall be filed with the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This amendment to Resolution 7R9-c adopted May 20, 2026 authorizes the amendment of the contract for upgrades and add-ons for PhotoManager, Network Systems Software and increases the not-to-exceed contract amount by $300,000.00. The revised total not-to-exceed contract amount is $361.018.79, and to provide additional funding sources for purchases previously authorized under Resolution 7R9-c. All other provisions of Resolution 7R9-c shall remain unchanged.