Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T2760 Master Blanket POs, #23- FLEET-34932, #23-FLEET-34925, #19-FLEET-00923,#19-FLEET-00919, #19-FLEET-00917
Purpose: To purchase OEM Automotive Parts and Accessories for light duty vehicles.
Entity Name(s)/Address(s):
1) Chapman Ford Sales, Inc., 6744 Black Horse Pike, Egg Harbor Township, New Jersey 08234;
2) Nielsen of Morristown, Inc., 172 Ridgedale Avenue, Morristown, New Jersey 07960;
3) Fred Beans Parts, Inc., 131 Doyle Street, Doylestown, Pennsylvania 18901
4) McGuire Chevrolet Cadillac, 63 Hampton House Road, Newton, New Jersey 07860; and
5) Nielsen Ford of Morristown, Inc., 170 Ridgedale Avenue, Morristown, New Jersey 07960
Contract Amount: Not to exceed $50,000.00
Funding Source: 2023 Department of Public Works, Division of Motors/011-060-0602-83630-B2023
Contract Period: Upon approval of Municipal Council through August 4, 2024, inclusive of extensions granted by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution authorizes the usage of State Contracts for the purchase of OEM Automotive Parts and Accessories for light duty vehicles on an as-needed basis for the Department of Public Works, Division of Motors.
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WHEREAS, the City of Newark, through its Qualified Purchasing Agent (the “City”), wishes to utilize State Contracts #T2760 OEM Automotive Parts and Accessories for Light Duty Vehicles, Master Blanket POs: #23-FLEET 34932; #23-FLEET-34925; #19-FLEET-00923; #19-FLEET-00919; and #19-FLEET-00917 for the Department of Public Works, Division of Motors from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-7.1 et seq., all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contracts #T2760 OEM Automotive Parts and Accessories for Light Duty Vehicles, Master Blanket PO #23-FLEET-34932, awarded to Nielsen of Morristown Inc., 172 Ridgedale Avenue, Morristown, New Jersey 07960; #23-FLEET-34925 awarded to Nielsen Ford of Morristown Inc., 170 Ridgedale Avenue, Morristown, New Jersey 07960; #19-FLEET-00923 awarded to Chapman Ford Sales Inc., 6744 Black Horse Pike, Egg Harbor Township, New Jersey 08234; #19-FLEET-00919 awarded to Fred Beans Parts Inc., 131 Doyle Street, Doylestown, Pennsylvania 18901; and #19-FLEET-00917 awarded to McGuire Chevrolet Cadillac, 63 Hampton House Road, Newton, New Jersey 07860, for the Department of Public Works, Division of Motors at an amount not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00), upon approval by the Municipal Council, through August 4, 2024, inclusive of extensions granted by the State.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Qualified Purchasing Agent is authorized to utilize State Contract #T2760 Master Blanket PO #23-FLEET-34932 awarded to Nielson of Morristown Inc., 172 Ridgedale Avenue, Morristown, New Jersey 07960; #23-FLEET-34925 awarded to Nielsen Ford of Morristown Inc., 170 Ridgedale Avenue, Morristown, New Jersey 07960; #19-FLEET-00923 awarded to Chapman Ford Sales Inc., 6744 Black Horse Pike, Egg Harbor Township, New Jersey 08234; #19-FLEET-00919 awarded to Fred Beans Part Inc., 131 Doyle Street, Doylestown, Pennsylvania 18901; and #19-FLEET-00917 awarded to McGuire Chevrolet Cadillac, 63 Hampton House Road, Newton, New Jersey 07860 for the Department of Public Works, Division of Motors for the period commencing upon approval by the Municipal Council through August 4, 2024, inclusive of extensions granted by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. These are open-ended contracts to be used as needed during the term of each contract. Thus for any and all expenditures against these contracts, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(d)(2), shall be executed before a contractual liability is incurred each time an order is placed. Funds for the purchase shall be made from Funding Source: Department of Public Works 011-060-0602-83630-B2023. These contracts shall not exceed a total amount of Fifty Thousand Dollars and Zero Cents ($50,000.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator, and/or the Purchasing Agent, QPA, to utilize State Contract #T2760 OEM Automotive Parts and Accessories for Light Duty Vehicles, Master Blanket PO #23-FLEET-34932 awarded to Nielsen Of Morristown Inc., 172 Ridgedale Avenue, Morristown, New Jersey 07960; #23-FLEET-34925 awarded to Nielsen Ford of Morristown Inc., 170 Ridgedale Avenue, Morristown, New Jersey 07960; #19-FLEET-00923 awarded to Chapman Ford Sales Inc., 6744 Black Horse Pike, Egg Harbor Township, New Jersey 08234; #19-FLEET-00919 awarded to Fred Beans Parts Inc., 131 Doyle Street, Doylestown, Pennsylvania 18901; and #19-FLEET-00917 awarded to McGuire Chevrolet Cadillac, 63 Hampton House Road, Newton, New Jersey 07860 for the Department of Public Works, Division of Motors for the period commencing upon approval by the Municipal Council through August 4,2024, inclusive of extensions granted by the State, at a contract amount not to exceed Fifty Thousand Dollars and Zero Cents ($50,000.00).