Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T0106 Law Enforcement Firearms Equipment and Supplies #17-FLEET-00754
Purpose: To utilize State authorized vendor(s) and their distributor(s) to purchase law enforcement equipment and supplies.
Entity Name(s): MES Service Company, LLC
Address(s): 12 Turnberry Lane 2nd Floor Sandy Hook, Connecticut 06482
Contract Amount: Not to Exceed $300,000.00
Funding Source: 2025 Budget/Department of Public Safety NW011-190-1902 (Various accounts and budget years) All allowable and approved Public Safety Grants and Capital
Contract Period: Upon Municipal Council approval through May 14, 2026, inclusive of any extensions by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution will authorize the utilization of an approved distributor under a State Contract to provide law enforcement equipment and supplies to the City Department of Public Safety.
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WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase of goods and services from State contracts without advertising for bids when the same are purchased under any contract entered into by the Department of the Treasury, Division of Purchase and Property, on behalf of the State of New Jersey; and
WHEREAS, the City of Newark, through its Purchasing Agent desires to utilize a distributor/dealer authorized under State Contract #T0106 Law Enforcement Firearms Equipment and Supplies Master Blanket 17-FLEET-00754 to purchase law enforcement equipment and supplies for the Department of Public Safety, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the Purchasing Agent of the City recommends the utilization of State Contract T0106 Law Enforcement Firearms Equipment and Supplies #17-FLEET-00754 to enter into an agreement with MES Service Company, LLC, 12 Turnberry Lane 2nd Floor Sandy Hook, Connecticut 06482, an authorized distributor thereunder, to purchase law enforcement equipment and supplies for the City Public Safety Department for an amount not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000), during the period commencing upon approval of this Resolution by the Municipal Council through May 14, 2026; and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for the purchase(s) will be provided from the Department of Public Safety account code NW011-1901902 (Various accounts and budget years). All allowable and approved Public Safety Grants and Capital.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40:12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, are hereby authorized to utilize State Contract T0106 Law Enforcement Firearms Equipment and Supplies #17-FLEET-00754 to enter into an agreement with MES Service Company, LLC 12 Turnberry Lane 2nd Fl Sandy Hook, CT 06482 to purchase law enforcement equipment and supplies for the Department of Public Safety, for an amount not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00) during the period commencing upon approval of this Resolution through May 14, 2026, inclusive of any extensions by the State.
All purchases and related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Methods of Operation and Third-Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
2. .
3. The Contract is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed each time a purchase order is placed and charged against the following Funding Sources: NW011-190-1902 (Various accounts and budget years) All allowable and approved Public Safety Grants and Capital.
4. There shall be no amendments of this Resolution without the approval of the Municipal Council.
5. There shall be no advance payments of this State Contract in accordance with N.J.S.A. 40A:5-16.
6. The Contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play ordinance and, as a purchase pursuant to a State Contract, constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the Contract along with this Resolution in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and applicable State Statutes.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent to utilize State Contract T0106 Law Enforcement Firearms Equipment and Supplies #17-FLEET-00754 to enter into an agreement with MES Service Company, LLC 12 Turnberry Lane 2nd Floor Sandy Hook, Connecticut 06482 to purchase law enforcement equipment and supplies for the Department of Public Safety at an amount not to exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00), for the period commencing upon adoption of this Resolution through May 14, 2026, inclusive of any extensions by the State.